Administrative Specialist

Posting Details

Position Information


Posting Number
S06784P


Position Title
Administrative Specialist


Department
OIT Business Operations


Location
Arlington


Position Status
Full-time


Work Schedule


Monday to Friday, 8:00 AM to 5:00 PM

• With an understanding of the 24/7 nature of IT.

Salary
Salary is commensurate based on qualifications and relevant experience.


Pay Basis
Monthly


Job Summary


The Administrative Specialist will provide executive administrative support to leadership (i.e., Assoc/Asst Vice President, Assoc/Asst Vice Provost or business unit Chief) handling a wide variety of responsibilities involving administrative functions of the office. Manages the calendar, meetings, travel, correspondence, and budget.

Essential Duties and Responsibilities

• Relieves leaders of a wide variety of administrative responsibilities and tasks which require a thorough understanding of the policies and procedures of the University.
• Responsibilities may consist of, but not limited to, managing calendars, arranging meetings, coordinating travel arrangements and expense reimbursements, submitting documents related to employee actions, timekeeping, etc.
• Provides assistance with financial and budget matters to include, but not limited to, the facilitation of departmental purchases, confirming fund availability, reviewing account balances and creating requisitions.
• Perform monthly and annual reconciliation of cost centers and Procard activity; resolve discrepancies.
• Manages inquiries directed to the leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Composes complex correspondence/memorandums and proofreads documents.
• Handles confidential and sensitive information as appropriate.
• May develop and prepare presentations and reports; advises others of the leader's views on policies or issues, using judgment and discretion.
• Performs other duties as assigned.

Minimum Qualifications

• Associate's degree in business or a related field of study.
• Five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Knowledge of the University's policies and procedures.
• Knowledge of PeopleSoft.

Knowledge, Skills and Abilities

• Excellent communication skills (written and verbal).
• Ability to communicate and liaise with faculty and administrators.
• Efficient and competent working knowledge of Microsoft Office.

Other Requirements

• Standard office conditions.

Workplace and Eligibility Conditions

Benefits Eligible
Yes


Benefits at UTA


We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

CBC Requirement


It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks.

EEO Statement


It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

University Information


The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at .

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations


The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to View phone number on click.appcast.io or email View email address on click.appcast.io .

Posting Detail Information


Number of Vacancies
1


Open Until Filled

Minimum Number of References Required
3


Maximum Number of References Accepted
3


Special Instructions to Applicants


Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.