Administrative Assistant III /Business Coordinator

Administrative Assistant III /Business Coordinator

Duration 3 months Work Hours: This is a part-time position working approx 20hrs per week, M-F, between the 8-5 workday Location Seattle, WA 98104

Summary:

• Serve as a key business integrator providing comprehensive coordination between CES Leadership, Business Operations, Business Development, and technical teams to enable efficient operation and continuous improvement.
• The Business Coordinator owns essential processes that ensure operational continuity, financial accuracy, and readiness for client engagement.
• This role delivers ongoing, specialized support that is critical to the business's daily functioning, revenue growth, and management of organizational knowledge.

Responsibilities:

Seattle Office Management:

• Oversee Seattle Office facilities management, ensuring a safe, functional, and efficient workspace that supports both in-person and hybrid work models.
• Manage inventory, procurement, safety equipment, parking and accessibility, deliveries, and conference room scheduling to support uninterrupted office operations.
• Coordinate logistics and hospitality for CES and SAE client and VIP visits to the Seattle Office, directly contributing to client satisfaction and relationship building.
• Provide first-level IT coordination for Seattle Office staff, submitting and tracking IT tickets to maintain system continuity.
• Administer the business's timekeeping system, ensuring accuracy in time submissions, correction of project/rate errors, and timely timecard readiness for billing cyclesdirectly supporting accurate revenue capture and compliance.
• Support resource management for Business Operations, ensuring optimal staff utilization and workload balancing across projects.
• Generate project and internal requisitions, monitoring project-based and internal spending to support financial oversight and budgeting.

About our Company DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services.