Administrative Assistant III /Business Coordinator

Administrative Assistant III /Business Coordinator

Duration 3 months Work Hours: This is a part-time position working approx 20hrs per week, M-F, between the 8-5 workday Location Seattle, WA 98104

Summary

Serve as a key business integrator providing comprehensive coordination between CES Leadership, Business Operations, Business Development, and technical teams to enable efficient operation and continuous improvement. The Business Coordinator owns essential processes that ensure operational continuity, financial accuracy, and readiness for client engagement. This role delivers ongoing, specialized support that is critical to the business's daily functioning, revenue growth, and management of organizational knowledge.

Responsibilities

Seattle Office Management:

• Oversee Seattle Office facilities management, ensuring a safe, functional, and efficient workspace that supports both in-person and hybrid work models.
• Manage inventory, procurement, safety equipment, parking and accessibility, deliveries, and conference room scheduling to support uninterrupted office operations.
• Coordinate logistics and hospitality for CES and SAE client and VIP visits to the Seattle Office, directly contributing to client satisfaction and relationship building.
• Provide first-level IT coordination for Seattle Office staff, submitting and tracking IT tickets to maintain system continuity.
• Administer the business's timekeeping system, ensuring accuracy in time submissions, correction of project/rate errors, and timely timecard readiness for billing cyclesdirectly supporting accurate revenue capture and compliance.
• Support resource management for Business Operations, ensuring optimal staff utilization and workload balancing across projects.
• Generate project and internal requisitions, monitoring project-based and internal spending to support financial oversight and budgeting.

About our Company DataSoft Technologies is a highly recognized provider of professional IT Consulting services in the US. Founded in 1994, DataSoft Technologies, Inc. provides staff augmentation services for Information Technology and Automotive Services.