Office Manager

Job Description

Job Description

We are looking for an experienced and highly organized Office Manager to support daily administrative operations and coordinate event-related logistics for a Contract position based in Washington, District of Columbia. This role blends office management with hands-on support for programs and events, requiring someone who can keep priorities moving smoothly across vendors, supplies, shipping, storage, and onsite coordination. The ideal candidate is proactive, detail oriented, and confident managing multiple requests at once while maintaining a well-run office environment.

Responsibilities:
• Oversee day-to-day office operations, ensuring administrative processes, shared spaces, and support activities run efficiently.
• Coordinate logistics for a variety of programs and events, including preparation, materials handling, vendor communication, and onsite support needs.
• Manage relationships with external vendors for services such as printing, shipping, deliveries, and other office-related requirements.
• Monitor office inventory levels and arrange timely ordering and replenishment of supplies and materials.
• Organize storage processes, including coordination with offsite storage resources and post-event sorting, packing, and item tracking.
• Support reception and front-office activities by assisting visitors, handling incoming communications, and maintaining a welcoming office presence.
• Assist with accounts payable-related administrative tasks such as processing invoices, tracking vendor billing details, and maintaining documentation.
• Help align office event setup practices with established program standards to create a consistent and well-coordinated experience across activities.• Previous experience in office management, administrative support, or a similar coordination-focused role.
• Demonstrated background supporting event logistics alongside general office operations.
• Ability to manage several priorities at once while staying organized and responsive in a fast-paced setting.
• Experience working with vendors, shipments, supply ordering, and storage coordination.
• Familiarity with administrative duties such as reception support, inventory oversight, and invoice or accounts payable assistance.
• Strong communication skills and a detail-oriented, experienced approach when working with internal teams and external partners.
• Self-directed work style with the ability to anticipate needs and follow through with minimal supervision.