Secretary I

SHERIDAN SCHOOL DISTRICT SECRETARY AIDE JOB DESCRIPTION

Terms of Employment:

1. 200 day contract; 7.50 hours per day.

2. Salary based on district salary schedule for the position.

3. FLSA Status: Not Exempt

4. 10 days Sick Leave per year of employment.

5. 3 days personal leave per year of employment.

6. School holidays off work.

Personal Qualifications:

1. High school diploma or equivalent.

2. Must pass an Arkansas State Police background check, an FBI background check, and a Department of Human Services background check all at your own expense. ($48.25)

3. Must have the ability to follow directions both verbal and written.

4. Must have the ability to use a desk top computer.

5. Must be able to communicate effectively.

Primary Job Responsibilities:

1. Performs general office duties including answering multi-line phones, routing telephone calls or messages to appropriate staff, greeting the public, typing, proofreading, checking and recording information, filing, sorting and handling incoming and outgoing mail.

2. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format.

3. Completes a high volume of computer work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.

4. Maintains a regular and up-to-date filing system.

5. Works with various school and student reports including, but not limited to: attendance, transcripts, report cards, immunization records, schedules, and registration.

6. Communicates with students, parents, staff, community members and public officers regarding various school related issues.

7. Maintains a schedule of appointments and makes arrangements for conferences, interviews and meetings.

8. Composes and disseminates documentation to students, staff, parents, community and media.

9. Develops and meets established deadlines for reports and projects as required.

10. Appropriately maintains and secures confidential records and inquiries.

11. Professionally represents the school and the district in interactions with parents, community, staff and students.

12. Maintains appropriate certifications and training hours as required.

13. Complies with applicable district, state, local and federal laws, rules, and regulations.

14. Attends work regularly and is punctual.

Specific Qualifications and/or Requirements: Physical Requirements:

Inside work with no exposure to weather conditions. Work environment is climate controlled. Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending, kneeling or stooping, reaching overhead to store or retrieve materials, and walking.

Intelligence: Requires the ability to read and follow a variety of instructions. Must demonstrate an acceptable level of proficiency with computers and programs associated with the position.

Disclaimer: The preceding qualifications, duties, responsibilities, and requirements have been designed to indicate the general nature and level of work performed by a Secretary I employed by the Sheridan School District. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, requirements and qualifications required of the person hired for the position.