Receptionist Office Assistant

Job Description

Job Description

Kansas Fencing, LLC is a leading fencing contractor serving residential, commercial, industrial, and government clients throughout Kansas. We are seeking a dependable, organized, and customer-focused  Office Assistant to join our growing team.

This full-time, in-office position is ideal for someone who enjoys working in a fast-paced environment, interacting with customers, and keeping daily office operations running smoothly. The successful candidate will provide administrative support, schedule appointments for our sales team, answer incoming calls, assist walk-in customers, and help maintain organized business records.

Responsibilities

• Greet and assist customers, vendors, and employees in a friendly and professional manner.
• Answer, screen, and route incoming phone calls.
• Schedule appointments and coordinate calendars for the sales team.
• Respond to customer inquiries and direct requests to the appropriate department.
• Maintain organized electronic and paper filing systems.
• Perform data entry with a high level of accuracy.
• Assist with bookkeeping and basic accounting tasks.
• Process invoices, receipts, and other administrative documentation.
• Maintain accurate customer records and company databases.
• Order and maintain office supplies as needed.
• Support management with various administrative projects and day-to-day office operations.
• Maintain confidentiality when handling financial and company information.

Qualifications

• High school diploma or equivalent required.
• Previous office administration or administrative assistant experience preferred.
• Bookkeeping or accounting experience is preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Professional verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Dependable, punctual, and able to work independently.
• Strong customer service skills and a positive attitude.

Preferred Skills

• Experience using HubSpot CRM
• Proficiency with QuickBooks
• Experience with Microsoft 365 (Outlook, Word, Excel, Teams)
• General computer proficiency and accurate data entry
• Previous experience working in the construction or contracting industry is a plus

Pay: $18.00–$20.00 per hour, depending on experience.

Schedule

• Monday through Friday
• 7:30 AM – 4:00 PM
• Full-time
• In-person

Kansas Fencing, LLC. is a trusted fencing contractor serving the state of Kansas, specializing in residential, commercial, and industrial fence installations. With over 20 years of experience, we offer high-quality workmanship, competitive pricing, and a wide range of fencing solutions including wood, vinyl, ornamental iron, and chain link, all backed by a strong commitment to customer satisfaction.

Company Description

Kansas Fencing, LLC. is a trusted fencing contractor serving the state of Kansas, specializing in residential, commercial, and industrial fence installations. With over 20 years of experience, we offer high-quality workmanship, competitive pricing, and a wide range of fencing solutions including wood, vinyl, ornamental iron, and chain link, all backed by a strong commitment to customer satisfaction.