Administrative Assistant- Home Health Care

Job Description Job Description Benefits/Perks Competitive Compensation Career Growth Opportunities Job Summary Wilson Estate Home Health Care is seeking a proactive and detail-oriented Administrative Assistant to support our growing team. This part-time role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats across marketing, compliance, HR, and daily operations—with clear opportunities for growth. In this role, you will help keep our organization running smoothly by supporting internal teams, managing communications, assisting with scheduling, and helping implement key processes. Responsibilities may include coordinating meetings, assisting with employee onboarding and documentation, supporting marketing efforts, maintaining compliance records, and handling general administrative tasks. The ideal candidate is highly organized, tech-savvy, and a strong communicator with a positive, solutions-focused mindset. We’re looking for someone dependable, adaptable, and excited to grow with a mission-driven company that values integrity, compassion, and excellence. Responsibilities Answer and manage incoming calls, texts, and emails with professionalism, ensuring timely follow-up Coordinate schedules, appointments, and team meetings; maintain accurate calendars Support onboarding by assisting with new hire paperwork, documentation, and basic HR tasks Help maintain compliance records, employee files, and required documentation Assist with marketing efforts such as social media content, basic Canva design, and post scheduling Prepare and organize internal reports, trackers, and administrative documents Maintain organized digital and physical filing systems Draft and send professional emails, memos, and internal communications Help develop, update, and improve office procedures and workflows Provide general administrative support to leadership and team members as needed Qualifications High school diploma or GED required; Associate’s degree or relevant administrative/HR training preferred 1–3 years of experience in an administrative, HR, or operations support role (healthcare or service-based experience is a plus) Strong organizational and time management skills with the ability to prioritize and manage multiple tasks independently Excellent written and verbal communication skills with a professional and friendly demeanor Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) and comfortable learning new systems Experience with or willingness to learn tools such as scheduling platforms, HR systems, and basic design tools (e.g., Canva) Detail-oriented with the ability to maintain accurate records and ensure compliance standards are met Tech-savvy, dependable, and able to problem-solve in a fast-paced environment Ability to handle sensitive information with confidentiality and professionalism Bonus Skills (Preferred but Not Required) Experience in healthcare, home health, or working with individuals with developmental disabilities Familiarity with compliance requirements (DODD, Medicaid waivers, or similar regulations) Experience with employee onboarding, credential tracking, or HR support tasks Basic social media management experience (Facebook, Instagram) including content planning and scheduling Canva experience for creating simple graphics, flyers, or marketing materials Light video editing or content creation experience for social media or internal use Experience using scheduling or workforce management systems (e.g., When I Work, Homebase, etc.) Knowledge of CRM systems or client management platforms Strong problem-solving skills and ability to take initiative without constant supervision