Administrative Assistant - Engineering

Administrative Assistant - Engineering

Darling Ingredients repurposes and recycles materials from the animal agriculture and food industries - transforming them into essential ingredients that do everything from feeding animals to fertilizing crops to fueling planes and nourishing people. We're the number one publicly traded company of our kind, operating a global family of brands and businesses that span more than 260 facilities in over 15 countries. Our unique scale allows us to make entire industries less wasteful and more sustainable, helping move the world toward a more circular economy.

Darling Ingredients offers full time employees a full suite of benefits including but not limited to the following: 401(k), Health, Dental and Vision Insurance, and Paid Time Off.

The Administrative Assistant will be a key member of the Engineering team, providing comprehensive administrative support to ensure the efficient operation of the department. The ideal candidate will be a proactive, detail-oriented individual with excellent organizational and communication skills, capable of managing a diverse workload in a fast-paced environment.

Essential Duties/Responsibilities:

• Administrative Support
  • Provide general administrative support to the engineering staff, including managing correspondence, answering phones, and handling inquiries.
  • Prepare and edit documents, reports, presentations, and engineering submission packages.
  • Maintain and organize departmental files, records, and project documentation.
  • Serve as a liaison to the Risk Department to provide feedback from Operations and Engineering as needed.
• Scheduling & Coordination
  • Manage complex calendars for senior staff, scheduling meetings, appointments, and conference calls.
  • Coordinate internal and external meetings, including booking facilities, preparing agendas, and distributing materials.
  • Make travel arrangements for the team, including booking flights, hotels, and transportation.
  • Help coordinate planning and scheduling of various educational programs presented by the Engineering Dept. (i.e.- Centrifuge School, Boiler School, etc.).
• Project Support
  • Assist in tracking project timelines and expenditures.
  • Prepare and process purchase orders, invoices, and expense reports.
  • Maintain a Capital Inventory spreadsheet.
  • Maintain Capital Expenditure spreadsheet to help manage US Operations Capital tracking.
  • Develop and maintain tracking for Boiler Inspections, Carrier Risk Engineering reports, Infrared Inspections, and Vibration Analysis.
• All other duties as assigned by management.

Minimum Qualifications:

• High school diploma or equivalent is required. An Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• 3-5 years of experience in an administrative support role, preferably within an engineering, construction, or technical environment.
• Proficiency in the Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional organization and time-management skills with a proven ability to manage multiple tasks simultaneously.
• Experience with data entry and maintaining accurate records.

Preferred Qualifications:

• Experience with Project Management Software and Oracle or a similar ERP system.
• Communicates clearly in verbal and written form.
• Excellent math skills.
• Ability to work independently and as part of a team.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Darling Ingredients.

Darling Ingredients is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser:

Working Conditions and Physical Demands

The physical demands and work environment factors described below are representative of those that must be met by an employee to successfully perform the main duties of this job.

Working Environment - None - Occasionally = up to 20% - Frequently = 21% to 50% - Constantly = at least 51%

Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold

Exposed to bio hazardous conditions

Exposed to toxic or caustic chemicals which mandate attention to safety considerations

Exposed to Electrical hazards; risk of electrical shock

Handles or works with potentially dangerous equipment

Travels to offsite locations

Other (please describe):

Physical Demands - None - Occasionally = up to 20% - Frequently = 21% to 50% - Constantly = at least 51%

Sit: Must be able to remain in a stationary position.

Walk: Must be able to move about inside/outside office or work location.

Use hands to finger, handle or feel: Operates a computer and other office machinery.

Stoop, kneel, crouch, or crawl: Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet.

Climb or balance: Must be able to ascend/descend on a ladder.

Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions.

Weight and Force Demands - None - Occasionally = up to 20% - Frequently = 21% to 50% - Constantly = at least 51%

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

Vision Demands - Required

No special vision requirements

Close vision (clear vision at 20 inches or less)

Distance vision (Clear vision at 20 feet or more)

Color vision (ability to identify and distinguish colors)

Peripheral vision

Depth perception

Ability to adjust focus