Office Administrator

Job Description

Job Description

CV Resources is supporting a small, 5th generation, client in the Charleston area to find a highly organized and versatile HR & Accounting Administrator / Executive Assistant to provide a blend of human resources, accounting administration, and high-level executive support. This position will work closely with the CFO and leadership team to ensure day-to-day administrative, HR, and accounting functions are handled accurately and efficiently.

The ideal candidate is someone who enjoys wearing multiple hats, is highly organized, comfortable handling confidential information, and can move seamlessly between employee relations, payroll and benefits support, basic accounting responsibilities, and executive-level administrative needs.

Key Responsibilities
Human Resources & Employee Support
•    Serve as a primary point of contact for day-to-day employee questions and HR-related needs
•    Support employee relations, including addressing employee questions, concerns, and workplace issues
•    Assist with onboarding and offboarding processes
•    Maintain employee records and HR documentation
•    Support the CFO with payroll and benefits administration, including enrollments, changes, reconciliations, and employee questions
•    Coordinate benefit renewals and serve as a liaison with benefit providers as needed
•    Assist with company policies, procedures, and HR communications
•    Maintain confidentiality of sensitive employee and company information

Accounting & Administrative Support
•    Provide day-to-day support for basic accounting functions
•    Assist with accounts payable, accounts receivable, invoice processing, and expense reporting
•    Assist with bank and account reconciliations
•    Prepare and maintain basic financial and accounting reports
•    Assist with month-end close and gathering information for the CFO
•    Maintain organized accounting records and supporting documentation
•    Provide administrative support for accounting and finance-related projects

Executive & Leadership Support
•    Provide high-level administrative support to the CFO and leadership team
•    Manage complex calendars, scheduling, meetings, and appointments
•    Coordinate internal and external meetings, including agendas, materials, and follow-up
•    Assist with meeting preparation, presentations, reports, and other executive materials
•    Coordinate travel arrangements and itineraries as needed
•    Prepare correspondence, communications, and documentation
•    Track action items, deadlines, and follow-ups from meetings
•    Coordinate information and communication between leadership, employees, clients, and external partners
•    Handle confidential and sensitive information with a high degree of discretion

Qualifications
•    3+ years of experience in a combination of HR, accounting administration, office administration, executive support, or related functions
•    Experience supporting payroll and employee benefits strongly preferred
•    Working knowledge of basic accounting principles and accounting processes
•    Strong organizational and time-management skills
•    Excellent written and verbal communication skills
•    Strong attention to detail and follow-through
•    Ability to prioritize multiple responsibilities and work independently
•    Professional presence and strong interpersonal skills
•    High level of discretion when handling confidential information
•    Proficiency with Microsoft Office, particularly Outlook and Excel
•    Ability to work comfortably with senior leadership and employees at all levels

This person should be someone who is resourceful, proactive, detail-oriented, and comfortable figuring things out, with the ability to shift from helping an employee with a benefits question, to assisting with an accounting task, to preparing for an executive meeting—all in the same day.PandoLogic. Keywords: Executive Secretary, Location: Mount Pleasant, SC - 29464