Secretary - Administration

Secretary - AdministrationUnder direct supervision provide reception and clerical assistance for the efficient operation of the central administration office.High school diploma or GEDProficient word processing and file maintenance skillsEffective organizational, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and do word processingKnowledge of basic accounting principlesExperience in a school district office setting preferred.Experience with student information systems and PEIMS reporting preferred.Knowledge of Texas Education Agency (TEA) reporting requirements preferred.Greet visitors and respond to routine questions from staff and public.Prepare materials, meeting agendas and communication as requested, using typewriter or computer.Assist with the collection, entry, verification, and maintenance of student and staff data for PEIMS submissions. Monitor coding and data entry procedures to ensure compliance with TEA guidelines and district policies.Monitor visitor check-in procedures and maintain campus security protocols.Maintain confidentiality of student and personnel information.Schedule meetings and appointments and maintain calendar forAssist students, teachers, and parents as needed.Receive incoming calls, take reliable messages, and route to appropriate staff.Maintain physical and computerized files including mailing lists, visitor logs, and office communication.Update handbooks, policy manuals, and other documents as assigned.All other duties as assignedStandard office equipment including personal computer and peripherals; multi-line phone systemContinuous sittingRepetitive hand motions including reaching. Frequent keyboarding and use of mouse.Occasional light lifting and carrying (less than 15 pounds)Reception desk in the administrative/central officeWork with frequent interruptions; maintain emotional control under stress