Project Coordinator

WHO WE ARE

Vivid is a boutique owner's representative and project management firm. We lead complex healthcare capital projects on behalf of the owners who trust us with them, and our promise is simple: where complexity becomes clear. We bring senior leadership and direct involvement to every engagement, giving our clients clarity, control, and confidence from first concept to final closeout.

If your skills, experience, and qualifications match those in this job overview, do not delay your application.

THE ROLE

As a Project Coordinator, you are the connective tissue of our project teams. You keep the documentation, schedules, communication, and details in order, so nothing slips and our project managers stay focused on leading. This is a role for someone early in their AEC career who is relentlessly organized, naturally proactive, and takes real pride in owning the details other people let slide.

You'll work directly alongside senior owner's representatives on marquee healthcare projects. It's a rare chance to learn about this business from the inside and grow toward a project manager or owner's representative role as Vivid scales. You'll report to both partners, and split your time between our Haddonfield office, active project sites, and some remote work.

WHAT YOU'LL DO

• Own project documentation and document control. Keep RFIs, submittals, meeting minutes, drawings, and records accurate and current in Bluebeam and our shared systems.
• Maintain project schedules, milestones, and action-item logs in MS Project, Smartsheet, and Excel, and keep them honest.
• Prepare agendas, capture and distribute meeting minutes, and drive follow-up on every open item.
• Support budget and cost tracking, invoicing, and change documentation.
• Coordinate communication among owners, architects, engineers, contractors, and our internal team.
• Compile clear, client-ready reports and dashboards that turn complexity into clarity.
• Anticipate needs and flag risks early, before they become problems.
• Attend site visits and owner-architect-contractor (OAC) meetings, and capture and circulate accurate notes.

WHAT YOU BRING

• 1 to 2 years in the AEC world. Owner's rep, general contractor or construction manager, architecture, engineering, or a related field. Healthcare exposure is a plus.
• A degree in construction management, engineering, architecture, business, or equivalent hands-on experience.
• Working proficiency with Bluebeam Revu and MS Project, Smartsheet, and Excel, or the eagerness to learn them quickly.
• Exceptional organization, written and verbal communication, and follow-through.
• Comfort in a fast-paced, detail-heavy environment, and a genuine ownership mentality.
• A valid driver's license and willingness to travel to project sites across the tri-state area.

HOW YOU'LL LIVE OUR VALUES

• Take Ownership

  you step into the gaps other people avoid and own the details from start to finish.

  
  

• Say It Straight

  you communicate clearly and honestly, with no surprises.

  
  

• Be Present

  you're reliable, responsive, and consistent, so people trust that it's handled.

  
  

• Think Ahead

  you anticipate what's next and flag risk before it grows.

  
  

• Leave It Better

  you leave every document, process, and project better than you found it.

  
  

WHY VIVID

• Direct mentorship from the leaders at Vivid.
• A front-row seat on high-profile healthcare projects.
• A real growth path toward project manager or owner's representative as we scale.
• A boutique, high-standards culture where your work is seen and your ownership matters.
• Competitive compensation, commensurate with experience. xhyhwjd

TO APPLY

Send your resume and a short note about why this role fits you to