Project Coordinator

Job Description

Job Description

Project Coordinator – Building Trades Program

Reports To: Executive Director
Employment Type: Full-time
Location: Greater Philadelphia Area

Position Overview

The Project Coordinator for YOACAP’s Building Trades Program plays a pivotal role in organizing, implementing, and overseeing a pre-apprenticeship initiative designed to prepare youth for careers in the construction and building trades. This individual will work closely with the Executive Director and Case Manager to ensure program success through strategic coordination, participant engagement, and community outreach.

Key Responsibilities

Program Oversight & Implementation

• Assisting the day-to-day operations of the Building Trades Pre-Apprenticeship Program
• Coordinate and facilitate life skills and trade-related training sessions
• Track participant attendance, progress, and activities using structured documentation systems
• Ensure program milestones and deliverables are met on schedule and within budget

Site Visits & Field Engagement

• Conduct regular visits to active construction sites across the Greater Philadelphia Area, regardless of weather conditions
• Coordinate site visits and experiential learning opportunities with local apprenticeship programs and trade unions
• Ensure safety protocols and participant preparedness for field experiences

Administrative & Reporting Duties

• Complete and maintain accurate contact sheets, attendance logs, and activity reports
• Oversee data entry and ensure timely documentation of participant outcomes
• Prepare program materials, presentations, and reports for internal and external stakeholders

Outreach & Recruitment

• Represent YOACAP and the Building Trades Program at career fairs, community events, and school visits
• Recruit participants through grassroots engagement i.e. table set-ups etc., including outreach to schools, community centers, and social media platforms
• Coordinate monthly meetings with parents, guardians, and supporters to provide program information and build trust

Communication & Collaboration

• Serve as a primary point of contact for participants, providing guidance and support throughout the program
• Collaborate with the case manager to address participant needs and ensure wraparound support
• Maintain strong relationships with industry partners, apprenticeship programs, and community stakeholders

Qualifications

Education

• Bachelor’s degree in a related field (e.g., workforce development, education, nonprofit management, or social work)

Experience

• Minimum 2 years of experience in program coordination, workforce development, or youth engagement
• Experience in construction, trades education, or community-based programming is a plus

Skills

• Strong organizational and time-management abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and project tracking tools
• Ability to work independently and adapt to changing environments

Personal Attributes

• Passionate about youth development and workforce equity
• Comfortable working outdoors and in varied weather conditions
• Detail-oriented, proactive, and mission-driven
• Skilled at building rapport with diverse stakeholders