Administrative Assistant, Temp to Hire

Job Description

Job Description

Administrative Assistant – Temp-to-Hire | (Raleigh, NC)

Administrative / Operations Support / Travel Coordination
$23/hr. | Potential Pay Increase Upon Permanent |

Are you an experienced Administrative Assistant who thrives in a fast-paced, detail-driven environment and enjoys coordinating complex schedules, supporting leadership teams, and managing travel logistics?

We are partnering with our Raleigh client to identify a Temp-to-Hire, Administrative Assistant to support daily operations, scheduling, and both domestic and international travel coordination. This is an onsite role in Raleigh, NC (27604 zip code) with the possibility to work remotely one day per week.

What makes this opportunity stand out

✅ Temp-to-hire opportunity with long-term career potential
✅ $23/hr. pay rate , with opportunity for increase upon permanent conversion
✅ Eligible for State Health Plan and State Retirement System upon conversion
✅ Opportunity to work in a professional, mission-driven environment

What you’ll do as an Administrative Assistant

Administrative & Operational Support

• Manage Outlook calendars, coordinate meetings, and handle scheduling logistics for internal teams
• Draft, edit, and proofread correspondence and documentation with a high degree of accuracy
• Maintain and update records within CRM systems (Backstop or similar platforms)
• Assist with invoice processing, reconciliation, and record verification
• Ensure timely completion of administrative tasks and maintain organized documentation
• Utilize Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and web-based systems

Travel Coordination (Heavy Focus)

• Coordinate and book domestic and international travel arrangements (air, hotel,)
• Develop detailed international travel itineraries
• Troubleshoot travel issues and provide proactive solutions
• Prepare Budget Division Authorizations (BDAs) and reimbursement documentation
• Ensure compliance with travel policies and procedures
• Maintain awareness of international travel requirements, including visas and other regulations

What we’re looking for

• 3–5 years of administrative or operations support experience
• At least 2 years of experience coordinating high-volume or complex international business travel
• Strong proficiency in Microsoft Office tools, especially Outlook and Excel
• Experience with travel booking tools such as Concur or Sabre is a plus
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively in a team environment
• High attention to detail and strong problem-solving capabilities
• Customer-service mindset with the ability to support diverse teams and stakeholders

Schedule & Work Environment

• Flexible schedule within core business hours (Monday–Friday)
• Primarily onsite in Raleigh, NC
• Option to work remotely one day per week

Ideal Fit

This role is ideal for a highly organized and adaptable Administrative Assistant who enjoys managing complex schedules, coordinating detailed travel plans, and supporting high-performing teams. The right candidate will thrive in a structured yet dynamic environment, bring strong attention to detail, and be motivated by the opportunity to grow into a long-term role within a respected state organization.