Household Manager & Family Assistant

Household Manager & Family AssistantLocation: Malvern, PA 19355Employment Type: Part-Time | 15-20 hours per week, 15 hours guaranteedSchedule: Monday, Wednesday, and Friday | Flexible timing e.g. 5 hour shifts between 8:30 AM – 3:45 PM timeframeCompensation: $28–$35 per hour, based upon experienceStart Date: September 2026 or beforeRequirementsMust be authorized to work in the United States.Maintain a smoke-free environment.Reliable personal transportation required; mileage reimbursement provided for work-related errands.Must be comfortable working in and maintaining a fragrance-free environment.Comfortable working around a dog.About Our FamilyWe're a warm, down-to-earth family with two school-age children, a beloved senior dog, and a home that is happiest when it feels calm, organized, and well cared for. One parent is home full-time and is deeply involved in the day-to-day care of the children, while the other has a demanding career that requires frequent travel throughout the month. Because of that rhythm, we're looking for someone who can become the steady operational foundation of our household—helping everything behind the scenes run smoothly so our family can spend more time enjoying one another.We value routines, thoughtful organization, healthy living, and creating an environment that feels welcoming and put together. We believe that small details—fresh sheets, an organized pantry, groceries thoughtfully stocked, laundry put away, and clutter reset before it piles up—make a tremendous difference in how our family experiences everyday life. We aren't looking for perfection; we're looking for consistency and someone who genuinely enjoys creating order.Our family spends summers at our beach home, where the pace slows down but the household still requires thoughtful management. During those months, the role shifts toward lighter logistical support—coordinating appointments, managing household needs from afar, preparing for the upcoming school year, overseeing deliveries and vendors, and helping ensure both homes remain organized. We'd love someone who can confidently oversee our current household assistance, landscapers, deep cleaners, etc., while keeping the household running seamlessly.Above all, we're looking for someone who takes pride in making life easier for others. The right person will naturally notice what needs attention before being asked, enjoy creating and maintaining systems that last, and find satisfaction in knowing they've made a meaningful impact on our family's everyday life.Who You Are / What We're Looking ForThe person who will thrive in this role is someone who genuinely loves organization—not just cleaning or tidying, but building thoughtful systems that make a household function better for a family. You enjoy simplifying spaces, creating organizational system, and transforming areas like closets, mudrooms, playrooms, linen closets, and pantries into spaces that are intuitive and easy to maintain. You don't just organize for today—you organize for the future.You're naturally proactive and highly self-directed. Once you understand how a household operates, you anticipate needs, think several steps ahead, communicate clearly, and quietly take ownership of your responsibilities. Whether it's coordinating appointments, managing household inventory, preparing groceries and meal prep for the week, rotating clothing, staying ahead of laundry and linens, or keeping calendars aligned, you take pride in creating a home that simply flows.You're someone who makes a family's priorities, your priorities. You're comfortable shopping for high-quality groceries, paying attention to organic food preferences and clean household products, and respecting fragrance-free environments. You enjoy collaborating with others when needed, whether that's coordinating with household vendors or helping keep the family's shared calendar synchronized with a professional executive assistant. You're equally comfortable managing recurring responsibilities and taking on occasional projects that improve the home over time.Most importantly, you're someone who finds fulfillment in making other people's lives easier. You understand that exceptional household management isn't about checking off a task list—it's about creating peace of mind. If you're the type of person who naturally resets a room before leaving it, notices supplies running low before anyone else does, enjoys tackling organization projects, and takes genuine pride in a well-run home, you'll likely feel very at home here.Key ResponsibilitiesHousehold Management & OrganizationCreate and/or maintain household organization systemsDaily resets and prep home for cleaners (once per month)Light tidying (dishes, surfaces, vacuum high-traffic areas)Seasonal swaps (clothing, décor, bedding)Prepare and coordinate donation drop-offsEvent/holiday/guest prep - birthday party prep (gift)Inventory for travelIndoor plant careLaundry & Linen CareManage full-family laundry, including washing, folding, and putting items awayManage regular bed linen and towel rotation and refreshingMaintain a tidy, organized, and well-stocked laundry areaMeal Planning & Prep SupportPrep 2-3 healthy meals per weekPrep school lunchesGrocery shopping (in store)Follow dietary needs/preferences: Clean, organic foodsDaily kitchen clean-up and maintenanceInventory & ErrandsRestock pantry/fridge/household suppliesManage running household supply listsManage household orders and subscriptions (Amazon/Costco/Target)Returns, dry cleaning, gift shoppingMail and package handling (when family is away)Inventory - purge/organize (towels)Deep Cleaning & Special ProjectsOccasional deep cleans: fridge, oven, baseboardsToy rotation and playroom organizationOngoing organizational projects as systems are established and maintainedFamily SupportPrep backpacks/clothing/snacksAssist with scheduling of children's appointments (logistics, no transportation)Kid-related errandsPet CarePrepare fresh homemade dog food (chicken and rice)Take dog outside as needed; dog requires being carried due to mobility limitations (20 pounds)Serve as backup pet-sitting support as neededMaintain pet suppliesVendor & Property OversightCoordinate and communicate with existing cleaners (once per month) and landscapersManage outdoor spaces at primary residenceSupport property readiness for the summer home — inventory.Preparation for the family's return to the primary residence at the end of summerAdministrative & Personal Assistant SupportManage household and family calendars, working in tandem with the working parent's Chief of Staff to coordinate schedules, key dates, and logisticsEvent and appointment coordinationVehicle ManagementSchedule maintenanceFueling/cleaning/organizing vehiclesTrack registration/insuranceHow to ApplyPlease submit a short intro letter, an updated resume, and 3 professional references with contact information.This role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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