N99858 Administrative Secretary, Tahlequah Campus

Administrative Secretary, College of Education, Tahlequah Campus

Job summary

This position provides secretarial support for assigned university operations. Major duties include preparing a variety of correspondence, making travel arrangements for assigned personnel, answering telephone and greeting visitors, maintaining office supply inventory, sorting and distributing mail, making appointments and managing calendars, maintaining a variety of documents and forms, directing the work of student employees as assigned, entering information to computerized databases, preparing a variety of schedules and calendars, being knowledgeable about services offered, being able to work with a wide variety of people in many capacities, being able to communicate effectively in English, and performing related duties. Knowledge required by the position includes knowledge of university policies and procedures, knowledge of modern office practices and procedures, knowledge of computers and job-related software programs, skill in the provision of customer services, and skill in oral and written communication.

Supervisory controls

The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedure, accuracy, and the nature and propriety of the final results.

Complexity/Scope of Work

The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. This job requires interaction with clients of many ages, abilities, and knowledge-bases; the ability to build rapport, communicate in English, and the ability to multitask are essential. The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations.

Contacts

Contacts are typically with co-workers, other college personnel, students, faculty, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems.

Physical Demands/Work Environment

The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in the department of health and kinesiology. Supervisory and management responsibility

The position may have functional supervision over student workers as assigned.

Minimum Qualification

Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Annual salary $25,536.00 with excellent benefits, including generous leave time. Anticipated hire date: 10/12/2026. Applications will be accepted until: 9/27/2026. Note: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile.

Notice to Applicants

It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.