Academic Program Assistant

Role Overview Academic Program Assistant for the USC Department of Psychiatry and the Behavioral Sciences. Responsible for supporting the administration of the USC/LA General Medical Center (LAGMC) joint psychiatry training programs, serving as the lead coordinator for the Consultation‑Liaison Psychiatry Fellowship and providing essential operational and administrative support to the Psychiatry Residency Program and Child and Adolescent Psychiatry Fellowship in partnership with program leadership. Core Responsibilities Coordinate day‑to‑day administrative operations for the Consultation‑Liaison Psychiatry Fellowship and ensure compliance with ACGME, ABPN, DEA, Medical Board of California, and institutional requirements. Manage trainee scheduling (Amion), maintain accurate rotation schedules, and resolve scheduling conflicts. Administer MyEvaluations: assign and track evaluations, maintain trainee records, onboarding documentation, and generate reports. Support curriculum implementation and coordinate key program events such as orientation, retreat, graduation, annual review, and board review. Coordinate recruitment, onboarding, and off‑boarding processes, including interview logistics, communications, application materials, and NRMP rank list support. Support required submissions and compliance tracking in coordination with GME, including health clearances, training modules, and reporting requirements. Provide administrative support to program leadership: scheduling meetings, preparing materials, taking minutes, and managing communications. Coordinate meetings for fellows, faculty, and program committees (e.g., Clinical Competency Committee, program meetings). Maintain and update required program data across systems (e.g., ACGME WebADS, ERAS, FREIDA) and manage ACGME surveys. Assist with trainee reimbursements, time‑off tracking, badging, and day‑to‑day program operations in collaboration with GME offices. Perform other related duties as assigned. Qualifications Bachelor’s degree or combined experience/education as a substitute. Experience in higher education, academic administration, and/or customer service. At least one year of relevant experience in graduate medical education, higher education administration, or student services. Strong interpersonal, written, and verbal communication skills. Excellent attention to detail and organizational skills. Ability to plan, implement, and coordinate program logistics. Experience with database management and data entry. Effective problem‑solving and project coordination skills. Ability to manage multiple deadlines, shifting priorities, and competing demands. Preferred Qualifications Bachelor’s degree and/or TAGME certification. Work Arrangement The position is hybrid on‑site: employees must report to work at the Los Angeles Medical Center (LAGMC) and the USC Health Science Campus in Los Angeles, CA when scheduled. Work hours and on‑site days may be subject to change depending on business needs. Compensation Hourly rate range: $25.32 – $33.95. This is a one‑year fixed term position with the possibility of renewal. Equal Opportunity Statement USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. Additional Information Background screening policies may be relevant to this position. USC provides reasonable accommodations to applicants and employees with disabilities. #J-18808-Ljbffr University of Southern California