Office Manager Administrator

Job Description

Job Description

Office Manager / Administrator

Sky Water Fire Protection Inc. is looking for an experienced Office Manager / Administrator to join our team.

We are looking for someone who can take responsibility for the day-to-day administration of our office and help keep our operations organized and running efficiently.

Responsibilities

• Manage daily office operations and administrative tasks
• Coordinate technician schedules, inspections, repairs, and installations
• Answer and manage phone calls, emails, and customer communications
• Communicate with customers, property managers, inspectors, technicians, and vendors
• Prepare and maintain estimates, invoices, work orders, reports, and job files
• Track appointments, projects, permits, inspections, and follow-ups
• Assist with accounts receivable, accounts payable, and payment tracking
• Maintain accurate customer and company records
• Assist management with daily business operations and special projects
• Ensure office tasks and follow-ups are completed on time

Required Experience & Skills

• QuickBooks experience – required
• Microsoft Excel – required
• Microsoft Outlook – required
• Strong knowledge of Microsoft Office
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to coordinate multiple schedules and priorities
• Professional customer service skills
• Ability to work independently and take initiative
• Previous office management or administrative experience preferred
• Construction, contracting, or fire protection industry experience is a plus
• Bilingual English/Spanish is a plus

Ideal Candidate

We are looking for someone who is organized, dependable, detail-oriented, proactive, and comfortable taking ownership of the office's daily administrative responsibilities. This is a hands-on position for someone who knows how to stay ahead of tasks, follow up, and keep everything organized.

Position: Office Manager / Administrator
Employment: Full-Time
Location: Los Angeles County
Pay: Competitive, based on experience

If you have strong administrative experience and are comfortable working with QuickBooks, Excel, Outlook, scheduling, customer communication, and office operations , we would like to hear from you.

Please send your resume and a brief description of your experience.