EVENTS COORDINATOR 3, Food Services (project)

Events Coordinator 3, Food Services (Project)

This is classified benefit eligible 12 months project position based on the date of hire. Event Coordinator plans, reserves locations, orders catering, supports, sets up/break downs rooms, manages and invoices events with both internal and external groups. Event scopes vary from small meetings of 10 guests to multi-day events for hundreds of people. This position requires great customer service skills and attention to detail. The primary computer application used for the online event reservations is 25Live. Regular work schedule: Monday to Friday 8:00am to 4:30pm, with occasional after hours, early morning and weekend work. This position reports to the Events Manager.

Position Salary Range: $44,040/year - $58,632/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

Bellevue College (BC) Food Services serves the college main campus by offering a full service cafeteria, three coffee shops and a Pizza Cafe (Housing) that serve hot food, light snacks, pastries, espresso, tea and beverages.

Event Planning

• Schedule meeting rooms, facilities, food & beverage requests, media equipment, and other event support through 25live
• Develop and provide cost estimates to clients using 25Live
• Correspond with and arrange/schedule services for clients communicating through emails, meetings and phone calls
• Prepare, send and monitor contracts to clients
• Prepare, process and reconcile billing after events
• Conduct event planning meetings with other campus departments
• Create and maintain detailed event orders and information
• Oversees and monitors compliance with applicable laws, regulations, policies, emergency procedures, and ADA compliance during programs/events

Setup/Breakdown

• Perform setup/breakdown of furniture, equipment, food, beverages and other work as required
• Deliver and set up light refreshments when kitchen porter is unavailable (e.g., coffee, tea, pastries, fruit and vegetable platters)
• Prepare and distribute way finding signage as needed
• Prepare event set up schematics to assist team members in setting up for events
• Ensure that spaces are restored after the conclusion of an event

Event Support

• Conduct site visits with potential clients per client's request
• Provide access to locations for clients as needed
• Prepare menu signage and food labels for event catering
• Work at events and serve college Events Office point of contact for clients
• Provide event media support which include setup and tear down of audio and visual equipment

Marketing

• Design posters and menus
• Maintaining promotional materials inventory

Minimum Qualifications

• High School diploma
• Demonstrated ability to prepare contracts, event documents, event marketing materials, and billing while maintaining organized records
• Demonstrated ability to work independently and effectively collaborate and communicate with team members
• Demonstrated ability to work on several projects simultaneously and follow up on projects
• Effective written, verbal, interpersonal, customer service and communication skills
• Must have a valid Washington driver's license and 2 years of driving experience
• Proficient in Microsoft Office products (Word, Excel, Outlook, PowerPoint, Teams), and Adobe, familiar with online reservation systems such as 25Live
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment

Preferred Qualifications

• At least six (6) months experience with catering or event planning
• Knowledge of events management tracking systems
• Bachelor's degree or certificate in Marketing, Hospitality, Culinary Arts, or other related area. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis

Conditions of Employment

• Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
• Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
• Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
• Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under
• Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.
• Reference Check: Reference checks (3 professional) may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

• Applications received by 03/02/2026 will be given full consideration. Applications received after that date may be considered until the position is filled.
• All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review before applying. Current Bellevue College employees should apply the position through Employee Self Service.
• Required application materials:
• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Complete the Job Questionnaires
• Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at View email address on click.appcast.io

EEO Statement