HR Operations Assistant

Join a Global Leader in Workforce Solutions Net2Source Inc.

Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precisionRight Talent. Right Time. Right Place. Right Price.

Title: HR Operations Assistant / Receptionist

Duration: 12+ Months Contract Location: San Diego, CA Pay Rate: $ 21.00/hr on W2 Shift: Standard Business Hours

Position Summary

The Receptionist serves as the first point of contact for Client at the Summers Ridge location, providing professional, welcoming front-desk support while managing administrative, mailroom, badge, and clerical functions. Supports Human Resources, Accounts Payable/Receivable, Safety, Facilities, and other departments while ensuring a safe, organized, and hospitable workplace environment. Provides operational support across front desk, HR, AP/AR, safety, communications, and facility coordination. Maintains professionalism, confidentiality, customer service, and workplace safety standards.

Responsibilities

Front Desk & Visitor Services Greet, receive, and direct visitors, applicants, vendors, customers, and employees to appropriate contacts Operate and respond to calls on the main switchboard Maintain a professional, courteous presence while ensuring facility safety and security

Mail, Shipping & Distribution Process incoming and outgoing mail and coordinate daily delivery Create shipping labels and prepare FedEx packages, primarily for the Human Resources team Scan and email California EDD mail to the Termination Team Forward out-of-state employment mail to MyHR

Administrative & Human Resources Support Provide clerical and administrative support to Human Resources and other departments as needed Assist with HR onboarding, Talent Acquisition activities, and large meetings or events held in conference rooms Distribute and coordinate posting of on-site event and communication flyers across Client buildings

Safety, Events & Catering Support Assist Safety Department with building evacuation rosters when requested Support internal and external catering services for meetings and events

Accounts Receivable (AR) Support Receive checks via mail or in person Log checks into AR spreadsheet and scan with deposit slips Email scanned checks to AR and notify designated contacts Prepare deposits when check log reaches required threshold Scan and route WEX checks to Benefits Team

Accounts Payable (AP) Support Receive AP checks and scan/email copies to Accounts Payable Distribute checks to listed departments once confirmation is received Open, date-stamp, and file invoices in AP folder Date-stamp and place monthly statements in AP mailbox Process and route utilities and AP mail as required

Mass Communications Create and maintain weekly communication flyers for caf and facility announcements Send flyers for company-wide distribution Coordinate urgent communications with backup contacts when needed Distribute recurring communications as directed

Badge Management & Security Support Issue and track temporary badges for visiting employees or employees who forget or lose access cards Verify employment status in Workday using identification Maintain temporary badge logs using Excel Empty returned badge box daily Coordinate contractor badge requests and Security notifications Assist with permanent badge creation when Facilities staff are unavailable

Conference Room & Guest Assistance Assist guests and employees with directions to conference rooms and facilities Support visiting presenters and employees during meetings or events as requested

Qualifications

Education: High school diploma or equivalent required

Experience: Previous receptionist, administrative, or customer service experience preferred

Skills

Proficiency in Microsoft Office (Outlook, Excel, Word) Strong organizational, communication, and multitasking skills Ability to handle confidential information with discretion Professional demeanor with strong emphasis on customer service and safety Professional communication and interpersonal skills Attention to detail and organization Customer service and hospitality Adaptability and teamwork Confidentiality and reliability

Core Behaviors

Thrive Together Collaborate intentionally, grow as a team Make It Happen Focus on priorities, embrace continuous improvement Commit to Service Cultivate a service mindset Embrace Inclusion Be open and authentic, welcome diverse perspectives

Why Work With Us?

We believe in more than just jobswe build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter.

Our Commitment to Inclusion & Equity

Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics.

Awards & Recognition

America's Most Honored Businesses (Top 10%) Fastest-Growing Staffing Firm by Staffing Industry Analysts INC 5000 List for Eight Consecutive Years Top 100 by Dallas Business Journal Spirit of Alliance Award by Agile1

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