Union Payroll Specialist

Overview

Next 150 Construction, a wholly owned subsidiary of Gilbane Building Company, is seeking a Union Payroll Specialist to support the administration of union and prevailing wage payroll programs. This position plays a key role in ensuring compliance with collective bargaining agreements (CBAs), Davis-Bacon and prevailing wage requirements, certified payroll reporting, union dues processing, and fringe benefit remittances. The successful candidate will work collaboratively with Payroll, Human Resources, Operations, Finance, and union benefit administrators to maintain accurate records, support audits, and ensure timely and compliant payroll operations.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who Are You? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources for those that are early in their career. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day.

Responsibilities

• Supports union and prevailing wage payroll operations by assisting with union data requests, maintaining accurate records, supporting CBA compliance reviews, and helping with union reconciliation, reporting, and benefit remittance activities 
• Supports routine communication with union benefit administrators and trust funds regarding reporting, documentation, and remittance questions.
• Helps gather and provide union-related payroll data when requested.
• Assists with reviewing payroll, benefit, and classification data to support CBA compliance. Identifies routine concerns and escalates potential compliance issues.
• Assists with processing and documenting union dues, assessments, fees, and employer contributions.
• Assists with review of hours, wages, dues, and fringe benefit data.
• Prepares or assists with weekly, monthly and quarterly union fringe benefit reports, trust fund submissions, and dues summaries
• Maintain organized documentation of union agreements, certified payroll reports, and remittance receipts
• Strong numerical accuracy and the ability to interpret complex collective bargaining agreements.
• Research basic discrepancies and escalates complex issues.
• Supports audit activities by gathering documentation, reviewing payroll data, and assisting with validation of CBA compliance, benefit accuracy, and proper classification use.
• Escalates complex union questions, payroll discrepancies, or potential disputes
• Assists with collecting required internal data, forms, and documentation from Leadership, Clients, Legal, Human Resources, Operations, and Finance.
• Partners with the supervisor and team members to support requirements for new initiatives or projects affecting union or prevailing wage payroll operations
• Maintains confidentiality of payroll and employee information
• Contributes to the payroll team by completing related tasks as assigned

Qualifications

EXPERIENCE/EDUCATION

• Bachelor's degree preferred
• 3+ years of relevant experience
• Or equivalent combination of education and experience
• Strong understanding of collective bargaining agreements (CBAs), prevailing wage rules, and certified payroll (Davis-Bacon Act)

KNOWLEDGE, SKILLS & ABILITIES

• Ability to analyze information 
• Advanced proficiency in Microsoft Excel
• Data Entry Skills 
• Attention to Detail 
• Confidentiality 
• Thoroughness 
• Familiarity with Financial Software 
• Reporting Skills 
• Strong written and verbal communication skills 
• Organizational skills 

KEY COMPETENCIES

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message. 
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation. 
• Solve Problems - Identify, prioritize and implement alternatives for a solution. 
• Demonstrate Agility/Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change. 
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability. 
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions. 

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Upstate NY the pay ranges from $49,500-$69,500 plus benefits and retirement program.

For Providence, RI the pay ranges from $52,000-$72,000 plus benefits and retirement program.

For Boston, MA and Arlington, VA the pay ranges from $57,500-$81,500 plus benefits and retirement program.

For New York, NY and San Jose, CA the pay ranges from $63,000-$89,000 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly. 

#LI-DNP