Proposal Specialist

Proposal Specialist

Phoenix

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their "Genuine Place of Purpose" since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal's Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media's Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team's dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Role

As a Proposal Specialist, you will take ownership of pursuit deliverables and lead the development of compliant, compelling, and brand-aligned proposals and presentations. You will manage end-to-end workflows, oversee content creation, and serve as a resource for systems and best practices. As a vital member of the Pursuits Team, you will contribute to shaping strategy and enhancing the firm's positioning through clear messaging and effective storytelling. After completing training, there is an option to work remotely 1-2 days per week.

What you will accomplish

Proposal Strategy and Development

• Oversee proposal responses from kickoff to delivery, ensuring compliance and alignment.
• Interpret RFQs/RFPs and develop compliance checklists and timelines.
• Create and refine narrative content, including resumes and project summaries.
• Lead content planning and proposal reviews with internal teams.

Content Leadership and Information Management

• Maintain and update proposal assets, including templates and resumes.
• Audit content to reflect current firm experience and market trends.
• Collaborate with experts to gather and verify technical information.
• Establish standards for naming, folder structure, and version control.

Visual Communication and Branding

• Produce branded proposals and presentations using InDesign and PowerPoint.
• Create or oversee graphics, diagrams, and visual elements.
• Ensure deliverables meet brand and formatting standards.
• Provide visual quality review and feedback to junior team members.

Collaboration and Cross-Functional Coordination

• Coordinate with stakeholders, project teams, and partners to align messaging.
• Facilitate kickoff, milestone, and review meetings for quality and efficiency.
• Support teaming discussions and partner outreach as needed.
• Collaborate cross-departmentally for technical accuracy and strategy.

Time and Workflow Management

• Manage multiple pursuits and deliverables independently under tight deadlines.
• Prioritize tasks, anticipate challenges, and adjust timelines proactively.
• Initiate follow-ups to keep the team on track.
• Own the proposal schedule and drive team accountability.

Department Contribution

• Mentor junior team members and lead knowledge-sharing initiatives.
• Contribute thoughtful input in meetings and strategy sessions.
• Drive improvements in workflows, tools, and team effectiveness.

What we would like you to have

• Bachelor's degree or equivalent experience.
• 3+ years proposal experience in commercial construction.
• Proficient in Microsoft Office, Outlook, Excel, and Adobe InDesign.
• Strong organizational, technical writing, and content enhancement skills.

You're inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities