Controller

Job Description

Job Description

ROLE

The Controller manages the full accounting function, including accounts payable, payroll, loan accounting, month- and year-end close processes and the annual external audit. This role oversees financial journal entries, month-end reconciliations, standard operating procedures, and accurate financial tracking. The Controller ensures the Accounting Department follows established procedures and company policies, maintains compliance with GAAP, and has the appropriate controls and policies in place to support a strong, reliable accounting function.

RESPONSIBILITES

1. Leadership and Management of Accounting Function and Operations
2. Leadership and Management of Accounting Department
3. Annual Audit Management
4. GAAP/Accounting Compliance and Controls
5. Oversee Loan Accounting Function
6. Individual, Team & Company Participation

EXPECTATIONS

Leadership and Management of Accounting Function and Operations

1. General Accounting Operations
   1. Oversee and manage all accounting activities, including general ledger, accounts payable, accounts receivable, payroll, and fixed assets.
      1. Create and manage service level agreements
      2. Ensure accountability to service level agreements
   2. Ensure accurate and timely financial record-keeping and reporting.
2. Manage the company's cash bank accounts, ensuring bank compliance and monthly bank account reconciliations.
3. Oversee the creation and maintenance of Standard Operating Procedures.
4. Provide financial analysis and recommendations to management.
5. Assure a monthly accounting close in accordance with established metrics.
6. Manage New Markets Tax Credit accounting

Leadership and Management of the Accounting Department

1. Provides day-to-day supervision, training and evaluation for members of the Accounting Department.
2. Ensures all staff are adequately trained to perform requisite duties.
3. Provides inspirational leadership consistent with our mission.
4. Adheres to supervisory requirements including recruitment, coaching, performance planning and other policy oversight.
5. Participates in strategic planning efforts.

Annual Audit Management

1. Oversee a process for auditor selection.
2. Manage the audit timeline assuring that deadlines are met.
3. Oversee the collection of required documentation.
4. Elevate audit concerns to the CFO.
5. Provide regular communication to the CFO on the progress of the audit process.
6. Serve as the main point of contact for the audit team.

GAAP/Accounting Compliance and Controls

1. Ensure compliance with accounting standards (e.g., GAAP) and relevant regulations.
2. Implement and maintain internal financial controls to safeguard assets and prevent fraud.
3. Manage internal audits and ensure compliance with audit findings.

Oversee Loan Accounting Function

1. Manage the invoicing.
2. Coordinate and maintain loan accounting software including Billing, ACH payment processing, GL accounting, Payment Entry, Late Letters, and Delinquency Reporting.
3. Ensure Loan/Fee Payments (ACH), Deposits are timely and ensure tracking and accountability.
4. Manage the Loan Draws/Check request process and ensure tracking and accountability.
5. Oversee the Help Desk and ensure accountability to service level agreements.
6. Create and manage service level agreements.
7. Oversee Loan accounting system TEA and TEA QC for loan closings, transactions and modifications, ensure accurate and timely input.

Individual, Team & Company Participation

1. Quarterly Coaching Sessions and Annual Performance Planning
2. Supervisor Meetings
3. Department Meetings
4. Finance and ALCO Committee as needed
5. Supports other departments by providing reports and information as needed.
6. Participate in training, assessments and surveys as directed
7. Opportunities Meeting, Company Progress Report
8. Special Events Attendance & Support