Executive Assistant to the Chancellor

Executive Assistant to the Chancellor

Spokane Colleges

Location: Spokane Colleges - District Office

Department: District Chancellor

Salary Range: $78,067 - $88,248

Starting salary for this position is: $78,067 (Annually)

The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with Spokane Colleges.

About Us

Spokane Colleges is a dynamic community college district serving six counties in Eastern Washington, serving about 20,000 students annually through Spokane Community College and Spokane Falls Community College.

The district is a vibrant, comprehensive learning community with educational opportunities for students of all ages and abilities that offers comprehensive academic, career-technical, and workforce training programs, with a strong focus on access, student success, and partnerships across the Inland Northwest region.

Applications will be accepted until 4:00 p.m. PST on 07/24/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Executive Assistant to the Chancellor

JOB SUMMARY

The Executive Assistant to the Chancellor for Spokane College is a high-impact, trusted partner who provides executive-level support to the Chancellor and Board of Trustees, ensures seamless office operations, and advances institutional priorities with a high degree of judgment, discretion, and political acumen.

The role demands advanced organizational, communication, and relationship-management skills; strong alignment with district values; and executive-level professional competencies.

DUTIES AND RESPONSIBILITIES

GENERAL OFFICE ORGANIZATION

• Design, implement, and continually improve office systems, workflows, and standards for the Office of the Chancellor to ensure a highly efficient, professional, and service-oriented environment (e.g., filing, mail, phones, digital tools, office procedures).
• Maintain electronic and physical records for the Office of the Chancellor in strict alignment with the Spokane Colleges' Records Retention Schedule, ensuring compliance, audit-readiness, and ease of retrieval.
• Maintain and monitor office supply inventories, subscriptions, and service contracts; anticipate needs and proactively resolve logistical issues before they impact operations.
• Maintain a current, high-functioning understanding of technologies used in the Chancellor's Office and across the colleges; champion the effective use of these tools, serve as a super-user where appropriate, and identify opportunities to streamline processes through technology.
• Prepare, edit, and finalize complex, sensitive, and confidential correspondence, memoranda, presentations, and reports, ensuring accuracy, clarity, and alignment with district standards and the Chancellor's voice.
• Ensure compliance with Spokane Colleges policies and procedures, collective bargaining agreements, and applicable state and federal regulations.

CHANCELLOR SUPPORT

• Serve as the primary executive assistant and strategic administrative partner to the Chancellor, providing comprehensive, confidential support on a wide range of operational, strategic, and project-based activities.
• Proactively anticipate the Chancellor's needs, issues, and risks; marshal the appropriate people, information, and resources to enable timely, well-informed decisions and actions.
• Manage the Chancellor's complex calendar and schedule, exercising independent judgment to balance competing priorities, ensure optimal use of the Chancellor's time, and support both internal and external obligations.
• Prepare briefing materials, background documents, reports, and data for meetings, presentations, and conferences; maintain tickler systems and follow-up mechanisms to track commitments, deadlines, and deliverables assigned by the Chancellor.
• Coordinate domestic travel and logistics for the Chancellor (and, as needed, for executive-level guests), including registrations, itineraries, and reimbursements in accordance with fiscal policies and procedures.
• Serve as the primary gatekeeper for the Chancellor, screening calls, visitors, and meeting requests with diplomacy and professionalism; determine appropriate routing, referrals, and follow-up based on priority, sensitivity, and strategic context.
• Communicate the Chancellor's direction, decisions, and requests to internal and external stakeholders with a high level of accuracy, tact, and political sensitivity, supporting transparency and alignment with strategic goals.
  • Support and coordinate special initiatives and high-priority projects of major importance to the Chancellor, ensuring timelines, deliverables, and stakeholders are effectively managed.
  • Develop, plan, and implement high-visibility events hosted by the Chancellor (e.g., recognition events, convenings, strategic forums), including virtual and in-person events, with attention to guest experience, protocol, and institutional image.
• Monitor and manage the Chancellor's operating budget and relevant Board of Trustees budget lines, including tracking expenditures, processing adjustments, and providing periodic status updates; assist in developing draft budgets and allocation recommendations.

BOARD OF TRUSTEES SUPPORT

• Serve as the primary administrative liaison to the Board of Trustees, providing high-level support that enables the Board to fulfill its governance responsibilities effectively and efficiently.
• Manage the full lifecycle of Board and committee meetings and work sessions, including annual calendars, notices, agenda development, compilation of briefing materials, distribution of packets, and post-meeting follow-up.
• Attend regular and special meetings of the Board of Trustees; serve as recording secretary as assigned; draft, edit, and finalize official minutes and maintain the Board's official records, including minute books, resolutions, and backup documentation.
• Maintain pending and historical Board agenda files, ensuring continuity of Board business, institutional memory, and easy reference for trustees and leadership.

INSTITUTIONAL SUPPORT

• Collaborate with the Chancellor and Cabinet to update, track, and disseminate district-level policies and procedures, ensuring consistent formatting, version control, and timely communication to the colleges.
• Coordinate institutional-level meetings and events involving senior leadership, external partners, and community stakeholders; provide executive-level logistical and administrative support to ensure successful outcomes.
• Cultivate and maintain productive, respectful relationships with Spokane Colleges leadership, faculty, staff, students, and community partners; represent the Chancellor's Office with professionalism and sound judgment in all interactions.
• Serve as a confidential and trusted point of contact between the Chancellor's Office and internal/external constituencies, helping to resolve issues, clarify processes, and route inquiries to appropriate leaders.
• Contribute to district-wide initiatives and projects that advance the Spokane Colleges strategic plan; track and follow up on action items assigned to Cabinet and other leaders as directed by the Chancellor.
• Model and promote a culture of equity, inclusion, and mutual respect; support Spokane College mission, values, and strategic priorities in all aspects of the role.

OTHER

• Maintain a high standard of professional decorum, discretion, and integrity; handle all information with strict confidentiality, especially executive and personnel matters.
• Continuously develop personal and professional skills relevant to executive support, governance, technology, and higher-education administration.
• Perform other duties as assigned that support the effective functioning of the Chancellor's Office, the Board of Trustees, and the strategic direction of Spokane College.

COMPETENCIES

• Organizational Savvy and Political Acumen
• Project and Event Management
• Decision Quality and Judgment
• Executive-Level Communication
• Service Orientation and Stakeholder Focus
• Confidentiality, Ethics, and Integrity
• Resilience and Composure
• Commitment to Student Success and Mission
• Collaboration and Teamwork

MINIMUM QUALIFICATIONS

• Associate degree in business administration, office management, communications, or a related field; or equivalent education and experience.
• Three years of progressively responsible administrative support experience, including at least three years supporting senior executives, cabinet-level leaders, or a governing board.
• Demonstrated experience managing complex executive calendars, confidential correspondence, and high-level meetings or events.
• Advanced proficiency with Microsoft 365/Office and modern collaboration tools (e.g., Outlook, Teams, SharePoint, Zoom) and the ability to quickly learn enterprise systems (such as ctcLink/PeopleSoft).
• Exceptional written and verbal communication skills, including editing and preparing professional-quality documents for executive and board audiences.
• Proven ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive and politically nuanced issues.
• Demonstrated commitment to Inclusive Excellence

DESIRED QULIFICATIONS

• Bachelor's degree in business administration, public administration, communications, higher-education administration, or a closely related field.
• Five or more years of executive-level administrative support, preferably in a community college, higher-education system, or public-sector/government environment.
• Direct experience supporting a Chancellor, President, CEO, or Board of Trustees/Regents, including agenda preparation, packet compilation, and minute-taking.
• Demonstrated competency in areas aligned with AACC leadership frameworks-such as institutional governance, board relations, communication, and resource management-sufficient to support the Chancellor's leadership agenda.
• Evidence of Korn Ferry-style executive competencies: strong organizational savvy, political acumen, advanced planning and priority-setting, stakeholder focus, and the ability to anticipate needs and manage complex projects.
• Experience interpreting and applying policies, procedures, and collective bargaining agreements in a unionized or public-sector environment.
• Prior responsibility for monitoring or managing executive budgets, processing travel and reimbursements, and coordinating high-profile events.

PHYSICAL REQUIRMENTS

• Work is performed in an office environment.
• Work is sedentary.
• Frequent use of computers and exposure to terminal screens.
• Visual focus and strain.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• 12-month position
• Position is exempt from Fair Labor Standards Act (FLSA)
• Criminal background check is required
• Ability to travel locally between campus sites as well as occasional out-of-town travel

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA retirement plan or WA State Dept. of Retirement Systems Pension Plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of 8 hours per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.

Public Employees Benefits Board

Additional benefits information

Required Application Materials
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References - the names, addresses, and phone numbers of three professional references.
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable; official transcripts are required upon hire.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at View email address on staff.academickeys.com .

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, or use of a trained guide dog or service animal. Spokane Colleges complies with applicable federal and state civil rights laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act, and Washington state nondiscrimination laws.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
View phone number on staff.academickeys.com View email address on staff.academickeys.com

To apply, please visit:

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