Executive Assistant / Office Coordinator

Executive Assistant / Office CoordinatorWe're looking for a highly organized, energetic, and proactive Executive Assistant / Office Coordinator to join a growing company and help keep both the office and executive team running smoothly.This is not a senior operations position, and we're not necessarily looking for someone with years of high-level executive experience. We're looking for someone smart, capable, dependable, and hungry to grow — the type of person who naturally notices what needs to get done and makes sure it happens.The role will be approximately 70% office coordination and 30% executive support.Office Coordination — Approximately 70%You'll serve as a central point person within the office, helping keep communication, meetings, responsibilities, and day-to-day issues organized.Responsibilities may include:Attend meetings, take notes, and track action items and follow-upsMake sure team members stay on top of assigned tasks and deadlinesFollow up internally to keep projects and responsibilities movingServe as a first point of contact when employees have day-to-day questions or issuesResolve straightforward problems independently and escalate larger issues when necessaryCoordinate meetings and internal schedulesHelp organize vendors, services, supplies, and other office needsKeep information organized and make sure things don't fall through the cracksSupport general office coordination as the company continues to growExecutive Support — Approximately 30%You'll also work directly with a senior executive, helping them stay organized and focused on their highest-priority work.This may include:Calendar and meeting managementScheduling meetings and coordinating follow-upsLight email managementResearching vendors, services, companies, or other information as neededReaching out to business contacts and coordinating introductions or meetingsHelping track executive priorities and outstanding tasksOccasionally attending trade shows or industry events and helping track contacts and follow-upsHandling miscellaneous projects and requests as they ariseWho We're Looking ForThe right person is someone who is:Extremely organized and naturally good at keeping track of detailsHigh-energy, proactive, and motivatedFriendly, polished, and professionalComfortable communicating with different personalities across an organizationAble to follow up with people confidently and respectfullyResourceful — when something needs to get done, you figure out how to get it doneComfortable juggling multiple priorities without becoming overwhelmedDependable and accountableComfortable working directly with senior leadershipInterested in learning how a growing business operatesAmbitious and looking for an opportunity to grow rather than simply clock in and outSome prior professional office experience is preferred, but we're much more interested in attitude, organization, judgment, work ethic, and potential than an impressive title.Growth OpportunityThis role has significant room to grow. Someone who proves themselves to be highly capable, takes ownership, and develops strong operational skills could eventually move into a broader operations or management position within the company.For someone who is energetic, organized, and eager to build a career inside a growing business, this is an opportunity to get close exposure to leadership and learn the company from the inside out.