Office Administrator
Reliant Coffee
Reliant Coffee LLC, a fast-growing nationwide coffee distribution and services company, is looking for a sharp, organized, and proactive Office Administrator to join our team. This isn’t just a "desk job"—you will be the central hub of our daily operations. You will handle everything from the initial sales order to ensuring the warehouse has the proper documentation needed to ship it out, while also assisting to keep our accounts receivable on track. The ideal candidate is someone who thrives on accuracy, enjoys a fast-paced environment, and is comfortable communicating with both customers and warehouse staff. Key Responsibilities Order Management & Data Entry: Receive sales orders via phone and email. You will be responsible for entering these into our system with 100% accuracy to ensure customers get exactly what they ordered. Logistics Coordination: Act as the bridge between the office and the dock by creating daily "pick lists" for our warehouse team. Accounts Receivable (AR) Support: Assist our AR specialist in maintaining healthy cash flow by tracking outstanding invoices and making professional collection calls/emails, as needed, to ensure timely payments. Office Liaison: Manage the "front of house" by answering incoming calls, sorting mail, and maintaining organized digital and physical filing systems. Keep office area organized and clean. Problem Solving: Tackle daily administrative hurdles to keep the workflow moving smoothly for the sales and logistics teams. Qualifications & Skills Tech Literacy: Previous experience with Quickbooks accounting software required. Working knowledge with Microsoft Office (Word, Excel, Outlook) and ability to learn new company order-entry software quickly required. Minimum two years’ experience in an office or administrative setting. We are willing to train the right person who has the right attitude. Detail-Oriented: Have basic bookkeeping skills including knowledge of debits and credits, and chart of accounts. Take pride in catching small errors before they become big problems. Communication: Professional phone etiquette and clear, concise writing skills. This position has high customer contact. Bilingual (Highly Preferred): Proficiency in English required, Spanish is a plus. Reliability: Self-starter, a person who shows up on time and gets the job done without being micromanaged. #J-18808-Ljbffr
$130k - $150k
...Job Summary Work directly with the Office Managing Principal (OMP) to oversee daily operations and administration of the firm’s offices, supporting strategic initiatives and allowing the OMP to focus on practice and business development. Essential Functions Office Operations...SuggestedInterim roleWork at officeLocal areaRelocationFlexible hoursJackson Lewis P.C.
Florida, NY1 day ago$15 - $18 per hour
...We are seeking a full-time Office Administrator to support our office team in Palm Beach County. This role requires strong administrative, organizational, and technical skills, including proficiency in Microsoft Office and QuickBooks. The ideal candidate is detail-oriented...SuggestedHourly payFull timeWork at officeWalker Property Services, LLC
Florida, NY3 days ago$28 per hour
...Job Title Office Administrator Job Summary The Orange County Campus Office Administrator provides operational, administrative, and project support to the Orange County Campus Director and staff, as well as faculty and staff affiliated with the Sport Management program...SuggestedHourly payFull timePart timeWork experience placementInternshipWork at officeNight shiftWeekend workAfternoon shiftDormont Manufacturing Company
Florida, NY1 day ago$22 per hour
...assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/... ...visitors. Must have a minimum of one year of experience in an office setting. Answers phone calls and emails in a timely manner....SuggestedHourly payWeekly payFull timeTemporary workWork experience placementWork at officeImmediate startMonday to FridayPye-Barker, formerly Acadiana Security Plus
Florida, NY18 hours ago- ..., and project management to aid irrigation professionals. Role Description We are seeking a highly organized and dependable Office Administrator for a full-time, on-site position based in Fort Pierce. In this role, you will support the daily operations of the office by...SuggestedFull timeWork at office
ASI
Florida, NY1 day ago - ...Office Administrator | Ripple Fiber We are looking for an Office Administrator to join our growing team in Florida. About Ripple Fiber At Ripple Fiber, we deliver more than high-speed internet. We’re creating a ripple effect by producing opportunities and brighter futures...Work experience placementWork at officeLocal area
ripplefiber
Florida, NY1 day ago - ...Previous school office experience is essential Vacancy Information When our families walk into Ley Top Primary School, we want them... ...environment? We are looking for an enthusiastic and experienced Office Administrator to join our friendly primary school team. You will play a key...Work at officeImmediate start
Department Of Human Resources
Florida, NY1 day ago - ...fast-growing digital bank and we're looking for exceptional people to grow with us. Join our dynamic team in the Bahamas as an Office Administrator and play a crucial role in ensuring smooth and efficient office operations. This is a fantastic opportunity to enhance your...Work at officeFlexible hours
Bankpro
Florida, NY3 days ago $19 - $23 per hour
...pays extremely well! Plumbing is very important service work that’s always needed, even in times of economic uncertainty. As a office administrator, you’ll be doing something that matters!We’ll teach you everything you need to know to get started in a career in this...Hourly payFull timeWork at office$23 - $25 per hour
...end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients. As an Office Administrator you are the first person our customers see when they walk into one of our Compass offices. You will oversee the management...Hourly payMinimum wageWork at officeFlexible hours- ...YES recognition and respect in the field, underscoring our significant role in shaping the manufactured housing landscape. Office Administrator Position Overview In this role, you will be expected to perform a variety of office management and support tasks including answering...Temporary workWork at officeWork from home
- ...General Responsibilities Oversee daily general office operations including but not limited to coordinating all aspects of the daily... ...ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities,...Work at officeLocal area
Terracon
Florida, NY18 hours ago $17 - $20 per hour
...The Construction Office Administrator will provide administrative and clerical support to the construction team and help maintain smooth day-to-day office operations. You will be responsible for managing office procedures, assisting with project documentation, coordinating...Hourly payWork at officeWalker Property Services, LLC
Florida, NY1 day ago- Reliant Coffee is seeking a proactive Office Administrator to join our fast-growing team in Town of Florida, NY. In this vital role, you'll manage sales orders, logistics coordination, and maintain organized operational support. The ideal candidate is detail-oriented,...Work at office
- ...Bayview Healthcare in Florida is seeking a Business Office Assistant responsible for overseeing business office activities. The role requires a keen understanding of accounting procedures in a healthcare setting with at least one year of experience. Join a supportive...Work at office
BayView Healthcare
Florida, NY2 days ago - ...Description Job Summary We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth...Work at office
Frank's AC
Florida, NY7 days ago - Suncoast Skin Solutions is seeking a full-time Administrative specialist to greet patients, manage check-in/check-out, verify insurance, and handle scheduling and billing in a fast-paced clinic setting. The role requires strong communication, basic computer skills, and...Full timeWork at office
- Walker Property Services, LLC is seeking a Construction Office Administrator in Town of Florida, NY, to provide essential administrative support to our construction team. This role is vital for maintaining smooth daily operations, handling office procedures, and assisting...Work at office
$18 - $23 per hour
...SCA Health is seeking a dedicated individual for a role that involves surgery scheduling and various business office functions in Town of Florida, NY. Key responsibilities include managing surgery schedules, handling patient calls, and maintaining accurate records. Ideal...Hourly payWork at officeShift workSCA Health
Florida, NY1 day ago- Mr. Rooter Plumbing is hiring an Office Staff member to handle front-line customer interactions, scheduling, and data entry. You will play a key role in delivering a first-class customer experience and supporting management with daily tasks, while learning the plumbing...Work at office
$22 - $24 per hour
...into the billing system and maintaining compliance with physicians' orders. The role requires a high school diploma, two years of office experience in a healthcare environment, and strong data entry skills. Employees will also handle office duties and manage patient visit...Work at office- Charter Schools USA in the Town of Florida, NY, is looking for an Administrative Assistant dedicated to supporting educational excellence. The... ...through on responsibilities. The role involves managing office routines, coordinating meetings, and maintaining schedules to...Work at office
- BANKPRO, a fast-growing digital bank, is seeking an Office Administrator to support efficient office operations in the Town of Florida. As a key team member, you will manage travel itineraries, handle administrative tasks, and provide personal assistance to the manager...Work at office
$17 - $20 per hour
We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction...Hourly payFor subcontractorWork at office- A healthcare service provider in Town of Florida seeks a recent High School graduate or College student for a summer position. Responsibilities include assisting patients and staff with scheduling calls, managing documentation, and financial postings. The ideal candidate...Full timePart timeSummer workWork at office
AMERICAN HOME HEALTH AGENCY INC
Florida, NY1 day ago - ...Benefits: Free uniforms Opportunity for advancement Paid time off Training & development This position is for Servpro Office Manager/Administrator who will be responsible for Daily Operations Staff management. Customer service for restoration and constriction projects...Work at office
SERVPRO of Silver Lake / Echo Park - 12261
Florida, NY9 days ago - HCA Healthcare’s HealthTrust Workforce Solutions is seeking an Office Administrator to provide administrative support, HR functions, and front‑office reception in the field office. You will help maintain personnel files, support orientations and enrollment, ensure regulatory...Remote jobWork at office
- A retail HVAC company in New York is seeking a highly organized Retail Office Administrator. You will support daily operations, manage administrative tasks, and enhance communication between departments. Ideal candidates have strong multitasking skills and experience in...Work at office
$16.42 per hour
Hub Group is seeking an Office Administrator in the Town of Florida, New York, to provide essential administrative support to all managers. Responsibilities include answering phone calls from drivers, assisting in logistics processes, and managing paperwork. Ideal candidates...Hourly payWork at office- ...or 8 Hours / 216 Days per Year Full-Time, Benefit Eligible JOB SUMMARY Responsible for performing varied clerical duties to support office operations while maintaining strict confidentiality, including general office support, providing customer service to all...Full timeWork at office
TrulyHired
Florida, NY2 days ago
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