Accounting Technician III - Accounts Payable

Job Title

Accounting Technician III

Job Description

Front Range Community College's (FRCC) Fiscal Services department processes and accounts for all financial transactions of the College. This position assists and advises College staff of the methodology and treatment to use for processing invoices. This position supports other College-wide accounts and functions such as Payroll, Accounts Receivable, Inventory Control, Restricted Funds, the College Foundation and Purchasing.

DUTIES:

• Processing Invoices Independently manage and prioritize workflow of invoices in Issuetrak ticketing system, ensuring compliance with policies and procedures, and verifying the accuracy of documentation.
• Audit and approve invoices with precision and timeliness for payment.
• Enter invoices into the Financial System Banner.
• Proactively identifies issues and works closely with College Department staff and Purchasing Department to resolve any discrepancies in a timely manner.
• Matching Invoices to Open Purchase order or Contract
• Examine and match invoices to corresponding open purchase orders or contracts.
• Review documents for accuracy, completeness, validity, and adherence to policy.
• Work with Purchasing staff to obtain appropriate new vendor paperwork (W9/W8, Independent Contractor forms) before entering invoice into Financial System Banner.
• On occasions may need to initiate foreign vendor documentation process by collecting required information for Disbursement Accountant.
• Batch Checks and Check Distribution
• Sort and distribute checks on a weekly basis. Verify the accuracy of each check. Follow specific instructions pertaining to the warrants and how they need to be distributed.
• Review data entry prior to check runs for invoices entered by other AP technicians and Disbursements Accountant.
• Ensure compliance with rules and regulations, accuracy of information entered, accuracy of amount of payment, and ensure BDM image are uploaded correctly.
• Miscellaneous Duties
• Assist with month-end and year-end activities as assigned according to the Fiscal Services checklists.
• Verify and correct discrepancies and errors when needed.
• Backup duties include but are not limited to assisting with processing the check run, expense transfer requests, reallocating, prepping Collegewide invoicing, handling voided checks, correcting 1099 issues, Sales Tax filing and assisting College staff with inquiries.
• Work on AP related projects as a team or as an individual, the work could be for CW or within the FISCAL/AP.
• Help with Fiscal Services with special projects. This could also be auditing requests, CW requests from higher management, asset audits, etc.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM REQUIREMENTS: Three (3) years of technical accounting experience. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Clearly outline in your application how you meet the requirements. (Part-time experience will be pro-rated)

See Resume" statements or blank employment history on the application in lieu of a complete application will not be accepted. A cover letter that describes your interest in this position, how your experience aligns with the minimum qualifications of this position and completed work experience (employment detail) within your application is required for your application to move forward. No Cover letter or Incomplete applications will not be accepted.

SUBSTITUTION: Three years of college, university or non-correspondence business school course work from an accredited institution which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES:

• Accounting Principles: Accounting principles and practices, banking, and the analysis and reporting of financial data.
• Technology: Learn and stay current with software systems and other technology.
• Data Entry: Ensure data entry into accounting systems is accurate. Complete journal entries.
• Critical thinking: Conduct monthly audits. Help customers find and correct errors.
• Customer service: Provide prompt and reliable customer service to staff, answering questions and referring customers to appropriate resources.
• Time management/Prioritization: Prioritize projects and daily work load to ensure projects are completed in a timely manner.
• Communication: Provide accurate and timely communications to staff and fiscal team
• Detail Oriented: Closely review data in databases, reports, and spreadsheets to ensure data accuracy.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (View email address on click.appcast.io), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at View phone number on click.appcast.io; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.