Contract Administrator

Contract AdministratorThis in-office Contract Administrator will provide administrative support to Kokosing's Central Ohio's Asphalt and Concrete estimating, operations and project management team.Duties and Responsibilities:Prepare bid documents for public and private projectsAssist Estimators with quote solicitation including outreach, tracking responses, and receiving and filing quotes.Maintain compliance management for active projects as needed.Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.Prepare and handle confidential information, including correspondence, reports and other company documents.Perform time entry and calendar management.Code and route invoices for the appropriate project and accountSchedule and arrange conference calls and meetings.Make travel arrangements and prepare expense reports.Receive clients and guests, and maintain good public relations with them.Prepare and proofread correspondence, memoranda, and other documents.Organize charity donation efforts, retirement celebrations, and misc. events.Arrange and manage catering services for office meetings, including internal meetings.Coordinate and perform general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.Provide support to field personnel as neededPerform miscellaneous filing and clerical tasks.Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.Assist Engineers in setting up procured project budgets, subcontracts and purchase orders.Work with engineers to approve brokered truck tickets, materials tickets and other miscellaneous items. Provide accounting entry for these approved miscellaneous ticket items.Support operations leadership in time entry corrections, building and equipment access cards, and other operational needs.Support operations leadership in setting up technical devices such as laptops, tablets, and company cell phones.Knowledge, Skills and Abilities:Excellent writing, spelling, grammar, and proofreading skillsPossess Microsoft Office and other business software skillsTyping (50+ wpm)Ability to organize, prioritize, and produce quality workAbility to effectively multi-taskExcellent interpersonal communication skills, both verbal and writtenAdaptable to changing demands from multiple peopleDetail and deadline orientedPunctual and self-motivated to complete assignments in a timely mannerAbility to work independently and as part of a teamEducation and Experience:High school diploma or equivalent experience required.Previous experience as an administrative assistant is required.Experience in Executive level support preferred.Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.