Finance and Administration Manager

Job Description

Job Description

Salary: $75,000 - $90,000 annually

Position Title: Finance and Administration Manager

Reports to:Chief Financial Officer

Status:Full-Time, Exempt

Hours: Monday Friday (~40 hours per week).

Location: On-site South County Sharehouse, 82 Coromar Drive, Goleta, CA

Salary Range: $75,000 - $90,000, annualized and commensurate with experience

About the Organization

The Foodbank of Santa Barbara County (Foodbank) is committed to ending hunger and transforming the health of Santa Barbara County through good nutrition. With nutrition education, disaster preparedness, environmental sustainability, and community resilience at the forefront of our mission, we are working to solve the underlying causes of hunger in Santa Barbara County.

About the Position

The Finance and Administration Manager plays a critical role in keeping the Foodbank running with financial integrity and operational precision. Reporting to the CFO, this position is responsible for the day-to-day execution of the organizations financial operations including, monthly reporting and audit coordination to grant financial tracking, insurance administration, and lease compliance. In addition to financial responsibilities, this position serves as the primary liaison with the Foodbanks third-party IT provider, managing day-to-day technology needs and vendor coordination.

We are looking for a detail-oriented finance professional who takes pride in doing the fundamentals exceptionally well, someone who brings accuracy and consistency to every part of the work and is motivated by the opportunity to grow into greater ownership of the full accounting function over time.

Duties and Responsibilities

Financial Reporting and Accounting

• Prepare month-end financial reporting, including cash flow statements, bank reconciliations, investment updates, and variance analysis
• Provide accounting oversight of payroll data entry in partnership with the People, Culture, and Engagement team
• Maintain long-term lease records and equipment schedules in compliance with ROU standards
• Track grant expenditures, prepare reimbursement requests, and maintain program-level P&L reporting within established systems

Audit and Compliance

• Coordinate the annual audit process, including document preparation and timeline management
• Administer the Foodbanks business insurance program, ensuring appropriate lines of coverage remain current and compliant across all required areas
• Track MOU records with community partners and route renewals to the CFO for review

Administration and Technology

• Manage organizational equipment inventory, including laptops, desktops, and employee cell phones, coordinating procurement, replacement, and vendor relationships
• Serve as the primary liaison with the Foodbanks third-party IT provider for day-to-day technology needs

Essential Skills & Experience

• Four-year degree in Finance, Accounting, or a related field or equivalent experience
• Demonstrated experience with financial reporting, audit coordination, and internal controls
• Proficiency in accounting software and financial systems
• Strong analytical skills and exceptional attention to detail
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational, written, and verbal communication skills

Preferred Qualifications

• Nonprofit finance or accounting experience
• CPA or equivalent certification
• Experience with grant tracking, reimbursement processes, and program-level P&L reporting
• Experience serving as an IT liaison or managing vendor relationships

Work Environment and Additional Requirements

• Background check required
• Valid CA Drivers License
• This role is based in an office environment. Responsibilities will require:
  • Prolonged periods of sitting at a desk and working on a computer including repetitive hand and wrist movement from keyboard and mouse use
  • Occasional standing, walking, and moving between office areas
  • Office is located on the second floor, accessible by stairway only

The Foodbank of Santa Barbara County is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or to perform the essential functions of this role, please let us know.

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At the Foodbank of Santa Barbara County, we believe in taking care of our team members. We offer a comprehensive and competitive benefits package designed to support your health, professional growth, and overall well-being:

Generous Paid Time Off:Enjoy 18 days of accrued Paid Time Off for new hires, with additional days awarded as you grow with us.

Paid Holidays: Take advantage of 13 paid holidays throughout the year to relax and recharge.

Health Insurance:Benefit from medical, dental, and vision insurance, with 100% of the employee premium covered by the Foodbank.

Retirement Savings Plan: Plan for your future with an optional retirement savings plan that includes an up to 3% employer match.

Wellness Program: Participate in our Wellness Program, which offers a $500 annual bonus to support your commitment to healthy living and work-life balance.

Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.

Employee Assistance Program: Utilize our Employee Assistance Program for personal and work-related counseling and support, ensuring you have the resources you need to thrive.

Our Hiring Process

Once you have submitted your application, you will receive an automated confirmation. We review applications on a rolling basis and aim to respond within 2 weeks of submitting your application. We strive to have an inclusive hiring process that includes opportunities for us to get to know you and vice versa.