Office Manager (Part-Time)

Reports to: Associate Pastor (or Lead Pastor in their absence) Hours: 14 hours/week (spread over 3–4 weekdays) Pay: $20–$25/hour, depending on experience Position Overview The Office Manager plays a key role in supporting church staff, ministries, and the congregation by ensuring smooth day-to-day operations, effective communication, and organized systems in conjunction with other office staff. This position requires strong administrative skills, attention to detail, and a heart for ministry. Key Responsibilities Maintain office supplies, equipment, and contracts Answer phones, manage voicemail, and greet visitors Maintain phone system with Tech Team and staff directory Record and distribute minutes for staff and congregational meetings Prepare staff meeting agendas and materials Document and update policies and procedures Process and track accounts receivable (e.g., facility rentals) Evaluate office software needs and research options as needed. Ministry & Event Support (50%) Support Church ministries and Governance board as needed Manage Planning Center calendar and event requests Provide security instructions for event leaders/volunteers Assist with purchasing and logistics Support Student Ministries (communications, scheduling, permission forms) Congregation Care & Tracking (15%) Track and follow up on baptisms, baby dedications, and membership Run background checks for staff and volunteers Facilities Support (5%) Coordinate room reservations and cleaning/set up schedules Assist with maintenance coordination and contractor communication Maintain building temperature schedules Support building security processes (keys, training, access) Track janitorial supplies and equipment records Qualifications Qualified candidates should demonstrate: A clear and growing personal faith in Jesus Christ Agreement with Chapel Hill Church’s Statement of Faith, Mission, Vision, and Values Strong organizational, administrative, and problem-solving skills Excellent written and verbal communication abilities Ability to work independently and maintain confidentiality Proficiency in tools such as: #J-18808-Ljbffr Converge North Central