Project Assistant III

Department BSD MED - Hematology and Oncology - Administrative Support About the Department The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies. Job Information Job Summary: The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for to the Section of Hematology/Oncology in the Department of Medicine.

This is an academic discretion position.

Responsibilities:

Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual. Distribute mail, order supplies and maintain office area as well as equipment. Analyze and resolve issues of varying complexity. Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications. Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements. Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information. Assist with onboarding/departure of faculty and staff including management of online directory. Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities. Order supplies (via Internet) for office and laboratories.

Competencies:

Communicate effectively in English, both orally and in writing required. Work effectively with supervision and as a part of a team required. Identify priorities; recognize and resolve or refer problems required. Proficient knowledge of Microsoft Word, Excel and Outlook required. Additional Responsibilities Education, Experience, or Certifications: Education:

High School Diploma, or equivalent, from an accredited institution required. Bachelor's degree preferred.

Experience:

One to two years of office experience required. Three years of office experience in complex, fast-paced office environment preferred. Hospital or academic medical center experience preferred.

Pay Range:

$22.17 - $32.47 hourly

Required Documents:

Resume Cover Letter

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Benefit Eligibility

​ Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type Hourly Pay Range $22.17 - $32.47 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Scheduled

Weekly Hours 40 Union 024- Local 743, I.B.T. Clerical Job is Exempt No Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Posting Date 2026-10-16 Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.