Receptionist/Executive Assistant

Receptionist/Executive Assistant

Our client, a leading private equity firm, is seeking a Receptionist / Executive Assistant to join their West Palm Beach office. This is an excellent opportunity for a polished and proactive professional looking to grow their career while gaining exposure to executive support within a fast-paced, professional environment. This individual will serve as a welcoming presence for the office while also providing administrative and executive support to members of the team. The firm is open to candidates from a variety of professional backgrounds and experience levels. Schedule: Monday–Friday, 9:00 AM–5:00 PM Responsibilities:

• Serve as a professional and welcoming first point of contact for the office, including greeting guests and assisting with general reception needs.
• Manage day-to-day reception and front-office responsibilities.
• Provide administrative and executive support to members of the team.
• Assist with calendar management, scheduling, meetings, appointments, and changing priorities.
• Coordinate internal and external meetings and communications.
• Assist with domestic and international travel needs in partnership with the firm's travel agency.
• Prepare itineraries and assist with travel-related logistics.
• Process and manage expense reports.
• Assist with conference room coordination and general day-to-day office needs.
• Provide occasional administrative and project support to the Investor Relations team.
• Assist with broader administrative and office projects as needed.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications:

• Open to candidates from a variety of professional backgrounds and experience levels.
• Previous administrative, reception, office coordination, or executive support experience is preferred but not required.
• Strong organizational and time-management skills.
• Polished and professional demeanor with strong interpersonal skills.
• Proficiency with Microsoft Office and Outlook preferred
• Familiarity with Concur, an expense management system, is a plus.
• Tech-savvy and comfortable utilizing AI and other tools to improve efficiency.

Benefits:

• Medical, dental, and vision coverage
• 401(k)
• Unlimited PTO and sick time
• Paid lunch daily
• Covered parking
• Phone coverage

Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.