Human Resources Assistant

Human Resources Assistant

Our UPMC Northwest Human Resources team has an exciting opportunity available as a Human Resources Assistant! This is a regular, full-time position that primarily works between 8:00am-4:30pm, Monday through Friday. Upon completion of initial training, flexibility may be offered to strong performers.

In this role, the Human Resources Assistant will provide administrative support services to all team members in the UPMC Northwest Human Resources department. They play an integral role in the delivery of employee relations support by assisting with tasks such as responding to employee inquiries, employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. Strong attention to detail and organizational skills are critical to success in the role.

This is a great chance to join a collaborative HR team and benefit from a rewarding career ladder.

Responsibilities:

• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.

High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment). OR Bachelor's degree in Human Resources, Business, or related field required. OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.

Ability to use Microsoft Office products including Outlook, Word, and Excel.

Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills is strongly preferred.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran