Assistant Property Manager

Job Description

XL Real Property Management | New York, NY | On-site | Full-time

XL Real Property Management is a growing luxury property management firm serving investors in the New York City real estate market. We manage townhomes, boutique buildings, and individual apartments for owners who expect a high level of service and close attention to detail.

We’re hiring an Assistant Property Manager for our Owner Occupied division. The portfolio ranges from townhomes to condo and co-op apartments, many owned by clients who are in residence part of the year. 

This is a hands-on, project-driven role for someone who solves problems, manages vendors and timelines well, and stays composed when demands stack up. Expect regular travel to properties across NYC.

What You’ll Do

• Oversee day-to-day operations for a portfolio of owner-occupied properties, from townhomes to condo and co-op units
• Conduct weekly and monthly property inspections as defined in each owner’s management agreement
• Prepare homes for incoming and returning owners: cleaning, maintenance checks, grocery deliveries, and any other arrangements needed to make the home ready for use
• Project manage repairs, maintenance, capital work, and renovation projects from scope through completion
• Coordinate and supervise vendors and contractors; negotiate proposals and manage contracts
• Onboard new properties into the portfolio, including setup in internal systems, vendor relationships, and baseline inspections
• Schedule and oversee seasonal work, including winterization
• Build and maintain a compliance calendar to plan recurring maintenance, inspections, and filings
• Handle compliance issues and violation removal; coordinate with inspectors as needed
• Track oversight hours accurately for billing back to owners
• Serve as a point of contact for owner communication and maintenance requests
• Track project progress and operational details in Monday.com and AppFolio

What We’re Looking For

• 1–3 years of property management experience
• Strong track record managing vendors, maintenance, and projects
• Familiarity with construction or renovation work
• Ability to manage NYC compliance issues and violations
• Organized and detail-driven, with strong time management
• Able to work under pressure and prioritize in a high-demand, service-focused industry
• Professional presentation and polished verbal and written communication
• Sound judgment and the maturity to handle sensitive and confidential owner information
• Able to work in-office and travel throughout NYC; within one hour commuting distance of NYC

Preferred

• Knowledge of NYC housing and building regulations
• Experience with AppFolio and Monday.com
• Strong Excel and operational tracking skills
• Bachelor’s degree (BA or BS) or equivalent property management experience

Compensation: $70,000.00-$90,000.00 and discretionary end of year bonus.

Commuter benefit, contributions to health insurance

Reports to: Director of Property Management