Office Manager

Office Management Specialist (SSP Headquarters Support)

Oneida Professional Services (OPS) is actively seeking a highly motivated, full-time Office Management Specialist (SSP Headquarters Support) in Washington, DC (SSP Headquarters).

Contingency Notice: This position is contingent on the award of a federal contract

Key Responsibilities:

• Provide full-time administrative and office management support to SSP Headquarters leadership and multiple branches.
• Manage records, correspondence, and official documentation in accordance with Navy and SSP policies.
• Coordinate travel arrangements using Defense Travel System (DTS) and maintain compliance with federal travel regulations.
• Develop, track, and maintain office filing systems (electronic and hard copy) ensuring proper records management and archiving.
• Schedule, coordinate, and support meetings, conferences, and video teleconferences; prepare agendas and track action items.
• Maintain detailed calendars, manage appointment priorities, and resolve scheduling conflicts.
• Draft correspondence, reports, and presentation materials to support leadership decision-making.
• Perform operational office support including supply management, phone rosters, and administrative workflow coordination.
• Ensure compliance with cybersecurity and SSP security protocols; process and handle sensitive information.
• Independently resolve administrative issues and support cross-branch coordination and collaboration.

Requirements

Minimum Qualifications:

• Associate's degree (or equivalent experience)
• Minimum of 4 years of administrative or office management experience.
• Experience supporting executive leadership or senior personnel.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Possesses a SECRET security clearance.
• Strong organizational, communication, and problem-solving skills.

Preferred Qualifications:

• Bachelor's degree
• Experience supporting Department of Defense or Navy organizations.
• Familiarity with DTS, SMARTS, and SEAS systems.
• Experience in records management and compliance-driven environments.

Benefits (FEDERAL): 15 Days of Paid Time Off 11 Paid Holidays 401(k) Retirement Plan with Company Match Medical, Dental, and Eye Insurance Employee Referral Program Tuition Reimbursement Employee Assistance Program (EAP) Wellness Program Multiple Voluntary Medical Benefits

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers' missions.

Equal Employment Opportunity: Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.