Office Manager

Hours: 9am - 5pm w/ flex for OT as needed Fully Onsite 5 days/week, Monday-Friday We are a fast-growing team that takes our work seriously and has fun doing it. As we expand into our new office space, we are looking for a motivated, curious, and people-oriented Office Manager to help support our team. This role is ideal for a high-energy, self-motivated professional who wants to "own the office," keep operations running smoothly, and support our Executive team. This position offers excellent growth potential across the business as you learn our industry from the ground up. Role Overview As the heartbeat of our new office, you will wear multiple hats: part culture champion, part logistics expert, and part strategic assistant. You will be the ultimate go-to person for the entire team, ensuring a seamless environment for employees, clients, and executives alike. Key Responsibilities Office Operations & Culture The Face of the Office: Greet visitors, own the front desk energy, and maintain a welcoming, professional environment. Facilities Management: Manage day-to-day facilities issues, office access, repairs, and serve as the main point of contact for building management. Vendor & Supply Chain: Oversee inventory, manage vendor relationships, and handle purchasing for all office amenities and supplies. Event Planning: Coordinate on-site meetings for internal teams, clients, and external visitors, including catering logistics and the occasional Friday social event. Mail & Logistics: Manage all incoming and outgoing packages and office mail. Executive Support & Administration Leadership Support: Partner directly with the COO and CISO on ad hoc projects, calendar oversight, travel coordination, and expense management. Meeting Logistics: Coordinate conference room bookings and ensure all meeting spaces are guest-ready. Basic Accounting: Assist with basic financial tasks, including invoice tracking and processing purchase orders within company systems. Security & Compliance: Maintain visitor logs and issue guest badges in strict alignment with security protocols. Qualifications Experience: 2+ years of experience in office management, operations, executive support, or a closely related role. Adaptability: Comfortable with ambiguity and excited to build processes from scratch in a fast-paced environment. Discretion: Proven ability to handle highly confidential information with absolute trust and professional discretion. Core Skills: Extremely organized with precise attention to detail . Strong multi-tasker who can prioritize effectively under pressure. Exceptional written and verbal communication skills. Professional demeanor and a strong executive presence. #J-18808-Ljbffr Career Group