Property Administrator - Leasing Specialist

Property Admin Leasing Specialist (Affordable Housing)

Location: Fairfax, CA

Status: Temp-to-Hire

Position Overview

A mission-driven affordable housing organization is seeking a Property Admin Leasing Specialist to support day-to-day operations with a balanced focus on administration, leasing, and compliance.

This role sits at the intersection of property administration and leasing execution, ensuring that applicant flow, resident files, and compliance documentation are handled accurately and efficiently. You will play a key role in maintaining audit-ready files, leasing pipelines, and operational organization.

Key Responsibilities

Leasing & Resident Intake

• Manage application intake, screening coordination, and file preparation
• Schedule and support income verification appointments
• Prepare and process lease agreements and move-in documentation
• Maintain and update property waitlists in compliance with program guidelines
• Assist with unit turnover coordination, vacancy tracking, and readiness

Property Administration & Operations

• Maintain organized resident and property files (physical and digital)
• Support daily office operations, scheduling, and documentation tracking
• Issue notices and assist with resident communication and correspondence
• Coordinate with maintenance on work orders, inspections, and unit readiness
• Track deadlines, follow-ups, and operational workflows

Compliance Support (LIHTC / Affordable Housing)

• Prepare and organize income certifications and recertifications
• Assist with TCAC, MOR, and regulatory reviews and file audits
• Ensure all documentation meets LIHTC, HUD, and agency compliance standards
• Maintain audit-ready files and reporting documentation

Financial & Reporting Support

• Assist with rent collection, deposits, and financial tracking
• Support security deposit processing and basic accounting logs
• Maintain accurate data entry in systems such as Yardi, Entrata, or similar
• Track and document petty cash and operational expenses

Qualifications

• 13+ years of experience in:
• Property management, leasing, or administrative support
• Strong leasing exposure (applications, move-ins, resident interaction)
• Experience with affordable housing programs (LIHTC, HUD, TCAC) preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with Yardi, Entrata, or similar systems preferred

Ideal Candidate Profile

• Strong balance of administrative + leasing skillset
• Detail-oriented and comfortable in a compliance-heavy environment
• Organized, process-driven, and proactive
• Able to handle both back-office documentation and front-end leasing support
• Interested in growth into Assistant Community Manager or Community Manager roles

Opportunity Highlights

• Mission-driven organization focused on affordable housing and community impact
• High exposure to leasing + compliance (rare combo = strong career growth)
• Clear path to full-time conversion and advancement
• Collaborative, team-oriented environment