Bookkeeper

Job Description: Aid the Silent | Full-Time | On-Site (San Antonio Area) Aid the Silent is seeking a highly organized and detail-oriented Finance & Donor Data Administrator to support the financial operations of our growing nonprofit serving Deaf and Hard of Hearing children and teens across Texas. This role manages day-to-day bookkeeping functions while ensuring accurate tracking of restricted grants, donor contributions, and program budgets. The position works closely with the Executive Director and plays an important role in maintaining financial clarity, accountability, and reporting integrity across the organization. This position does not write grants, but prepares financial documentation required for grant applications and reporting. Responsibilities Financial Operations & Bookkeeping Maintain advanced proficiency in QuickBooks Manage all day-to-day bookkeeping processes including A/P, A/R, journal entries, monthly billing, and General Ledger Enter appropriate levels of clarity and documentation within transaction memos Process and pay all invoices and reimbursements in a timely manner Complete monthly bank and account reconciliations by the 10th of each month Maintain accurate general ledger entries and supporting documentation Prepare and perform annual 1099 vendor reporting Restricted Funds & Grant Financial Support Under direction of the Executive Director, manage journal entries for restricted grants and donations to ensure financial accuracy and integrity Prepare financial documentation supporting grant applications and grant reporting Work closely with Executive Director to ensure coding and allocation percentages align with awarded grants Provide reports supporting internal departments related to grant management and applications Respond to occasional time‑sensitive financial documentation needs related to grants Reporting & Internal Budget Support Prepare monthly financial reports for the Executive Director Prepare financial reports for Executive Board meetings Provide monthly financial reports for staff responsible for departmental budget areas Assist Executive Director with uploading financial documentation for grant portals and reporting systems Donor & Event Financial Systems Enter and maintain donor data within Boomerang donor software Maintain reconciliation between Boomerang and QuickBooks Support gala preparation and reporting using One Cause event software Maintain website and store purchase entries within QuickBooks Compliance & External Coordination Coordinate with outside CPA firm to prepare documentation for year‑end taxes Coordinate with outside payroll provider as needed Maintain confidentiality of donor, staff, and client information Maintain secure organization of all sensitive financial documentation Required Qualifications 2–4 years nonprofit bookkeeping experience Advanced QuickBooks proficiency Experience reconciling multiple accounts monthly Strong attention to detail and organizational skills Ability to manage deadlines independently Preferred Qualifications Experience working with restricted nonprofit funds Experience supporting financial documentation for grant reporting Familiarity with donor software such as Bloomerang Experience supporting nonprofit event financial systems such as OneCause Schedule Full‑time, on‑site position. Occasional evening events (1–2 per month). Compensation Salary based on experience. #J-18808-Ljbffr Aid the Silent