Marketing Coordinator

Department: Architectural DesignLerch Bates is seeking a Project Coordinator to support project delivery, proposal development, contract administration, and operational activities for our Architectural Design team. This role plays a critical part in keeping projects organized, supporting consultants and project managers, maintaining client documentation, and ensuring the successful coordination of project activities from proposal through completion.As a Project Coordinator, you will collaborate with consultants, managers, clients, and internal support teams to prepare project documents, manage contracts, coordinate project records, and support business operations. This position is ideal for a highly organized professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to the success of technical consulting and design projects.If you are detail-oriented, proactive, and enjoy supporting teams through exceptional organization and communication, we encourage you to apply.About Lerch Bates:Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.We are 100% employee-owned through our ESOP, which fosters an ownership mindset and accountability in everything we do. At Lerch Bates, your expertise matters, your voice carries weight, and your work directly contributes to our shared success as OneLB.What You’ll Do:The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.Project & Proposal CoordinationSupport the preparation and submission of RFPs, RFQs, RFIs, proposals, and qualification packagesAssist with proposal development, document formatting, editing, and production using Word, Excel, PowerPoint, and InDesignTrack project progress and maintain project information within Deltek and other project management systemsCreate project presentations, marketing collateral, and client-facing documentsAssist consultants and project managers with specifications, reports, templates, and technical documentationContract AdministrationSupport the preparation, processing, and administration of project contracts, service agreements, purchase orders, and related documentationCoordinate with internal teams to facilitate contract review and executionAssist with obtaining Certificates of Insurance (COIs) and project compliance documentationServe as a liaison between project teams and clients throughout the contract execution processDocument Management & Quality ControlPerform quality control reviews of project documents to ensure consistency, accuracy, grammar, formatting, and compliance with company standardsOrganize, maintain, and archive electronic project records and documentationSupport a paperless office environment through effective file management and document organizationMaintain accurate records of project activity, communications, proposals, and client interactionsTeam & Client SupportProvide administrative and operational support to consultants, project managers, and leadershipAssist with client communications, scheduling, and coordination effortsSupport internal reporting and operational initiatives as requestedCollaborate with teams across the organization to support project delivery and business objectivesContribute to special projects and other duties as assignedWhat You’ll Bring:High school diploma required; associate degree, bachelor's degree, or additional college coursework preferred2+ years of experience in project coordination, administrative support, project administration, proposal coordination, consulting, architecture, engineering, construction, or related fieldsStrong organizational skills with the ability to manage multiple projects and competing priorities simultaneouslyExcellent attention to detail and commitment to producing accurate, high-quality workStrong written and verbal communication skills, including professional business writing and editingSolid knowledge of English grammar, spelling, punctuation, and document formatting standardsAbility to work independently while collaborating effectively with cross-functional teamsExperience coordinating contracts, proposals, project documentation, or client deliverables preferredIntermediate proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePointExperience with Adobe InDesign required or strongly preferredExperience with Deltek, ERP systems, accounting software, or project management platforms preferredAbility to build relationships and provide exceptional internal and external customer serviceExperience supporting architecture, engineering, construction (AEC), consulting, or professional services organizations preferredWhy Work with Lerch Bates?Competitive compensationHealth, dental, and vision insurancePaid time off (starting at 17 days annually)9 paid holidays401(k) with employer matchEmployee Stock Ownership Program (ESOP)Paid parental leaveProfessional development and tuition reimbursementPerformance-based incentives and bonusesEmployee assistance and wellness programsBe more than just an employee…Lerch Bates is 100% employee-owned! Our employee-owners bring a distinct “we own what we do” brand of technical consulting to every project and partnership. When you work with us, you join a company with an ownership mindset. Expect responsibility, service, and performance in everything we do. So, what does that mean for you? After a certain service time, you are eligible for stock ownership, which essentially works as an additional wealth accumulation and/or retirement account!Core ValuesOwnership • Community • Integrity • Respect • OptimismWorking Environment:This position is primarily performed in a professional office environment and requires regular interaction with employees, clients, vendors, and visitors. The role involves supporting daily office operations, coordinating administrative activities, and managing multiple priorities in a fast-paced setting.Physical Demands:While performing the duties of this position, an employee is regularly required to sit; talk or hear, in meetings, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is regularly required to walk and stand.Mental Demands:While performing the duties of this position, an employee is are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new skills and information rapidly; perform highly detailed work on multiple, concurrent tasks with frequently changing deadlines and interruptions; and interact with LB Executives, Project Managers and Administrative Assistants as well as clients, members of governmental agencies, professional and community organizations and committees, the media and the public.Employment is contingent upon the successful completion of a pre-employment background check and drug test. The drug test includes screening for marijuana, regardless of state or local laws permitting its use. A conditional offer of employment will be rescinded if a candidate fails either the background check or the drug test. This requirement is mandated by federal regulations applicable to our government contracting obligations.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law. #J-18808-Ljbffr