Senior Paralegal & Administrative Coordinator

LAW OFFICES OF EDWARD P. GRAHAM, LTD.

Serving Illinois and Indiana Since 1995

Senior Paralegal & Administrative Coordinator

Full-time Naperville, IL 45 Hours/Week

The Experience You Need. The Excellence You Deserve.

Paralegal 60%

Administration 40%

Team Leadership

4+ Years Paralegal Experience

ABOUT OUR FIRM

For over 30 years, the Law Offices of Edward P. Graham, Ltd. has built its reputation on a simple commitment: deliver high-quality legal services with genuine care for the people we serve. We work with individuals, families, businesses, and local governments across Illinois and Indiana and we take that responsibility seriously.

We are a close-knit team where every member plays a meaningful role in the client experience. Our clients describe us as professional, approachable, and thorough and we hold our staff to that same standard.

PRACTICE AREAS YOULL SUPPORT

Estate Planning Probate Family Law Business Law Civil Litigation Real Estate Municipal Law

THE OPPORTUNITY

We are looking for a seasoned paralegal ready to step into a senior role that blends hands-on legal work, team leadership, and firm administration. This is not simply a paralegal position with added tasks it is a meaningful step up in responsibility for someone who has the experience to guide others, the judgment to manage competing priorities, and the genuine interest in helping a well-regarded firm operate at its best.

You will work directly alongside our attorneys across a broad range of practice areas, while also taking supervisory responsibility for the paralegal team setting the standard for quality, consistency, and client care. At the same time, your administrative contributions will help ensure the firm runs smoothly for both clients and colleagues.

This is a full-time role with an expectation of 45 hours per week, reflecting the level of responsibility and ownership the position carries.

TEAM LEADERSHIP & MENTORSHIP

Oversee the day-to-day work of other paralegals, providing guidance, feedback, and quality review on legal documents and client communications

Serve as the first resource for less experienced paralegals when questions arise on procedure, practice area specifics, or client handling

Onboard and train new paralegal staff, helping them acclimate to the firms standards, systems, and culture

Identify skills gaps and support professional development within the paralegal team

Partner with attorneys to allocate paralegal workloads appropriately and flag capacity or quality concerns

Model the professionalism, discretion, and client empathy that define the Graham Law standard

PARALEGAL RESPONSIBILITIES

Draft and review legal documents including wills, trusts, divorce petitions, business formation documents, real estate contracts, and pleadings

Assist with probate filings, guardianship proceedings, and estate administration matters

Support family law cases including divorce, custody, support, and post-decree modifications with careful attention to deadlines and client sensitivity

Prepare due diligence materials and closing documents for real estate and business transactions

Conduct and review legal research on Illinois and Indiana statutes, case law, and municipal regulations

Coordinate directly with clients, courts, opposing counsel, and government offices with professionalism and discretion

Maintain organized, current case files and docket calendars across multiple active matters

ADMINISTRATIVE RESPONSIBILITIES

Manage attorney scheduling, client appointments, and meeting logistics across our Naperville and Chesterton offices

Serve as a warm, organized point of contact for client communications and inquiries

Oversee document management systems and internal filing practices to keep the firm running smoothly

Support billing coordination, expense tracking, and vendor relationships

Identify and implement process improvements that help the team deliver consistent, timely service

WHAT YOU BRING

4+ years of paralegal experience, ideally across multiple practice areas

Demonstrated ability or eagerness to lead, mentor, or supervise others

Paralegal certificate, related degree, or work experience

Familiarity with Illinois and/or Indiana courts and procedures

Strong drafting, research, and organizational skills

The composure and empathy clients in difficult situations deserve

TECHNOLOGY YOULL USE

Microsoft 365 Word, Excel, Outlook, Teams

Legal practice management software (Clio or similar)

Illinois and Indiana e-filing portals

DocuSign or equivalent e-signature platforms

Document management and cloud storage tools

Willingness to evaluate and improve firm technology over time

WHO THRIVES HERE

Our clients trust us with matters that deeply affect their lives their families, their businesses, their estates. The person in this role will set the tone for how our paralegal team performs and how our clients experience our firm. We are looking for someone who leads by example, communicates openly, and takes pride in the quality of their work and the development of those around them. If you are ready to be more than a paralegal to be a trusted contributor to the leadership of a firm you can be proud of we would like to meet you.

TO APPLY

Please submit your resume and a brief cover letter outlining your paralegal background, as well as any leadership or mentorship experience, to our office at View email address on click.appcast.io.

All applications must be submitted via email to be considered. We look forward to hearing from you.

Law Offices of Edward P. Graham, Ltd.

1730 Park Street, Suite 200-B Naperville, IL 60563

711 Plaza Drive, Suite 3 Chesterton, IN 46304

(630) 357-2333 (219) 797-7820