Contracts Administrator

Job Description

Job Description

We are looking for a Contracts Administrator to support grant and contract operations for a mission-driven organization in Austin, Texas. This contract opportunity offers a hybrid schedule with time split between remote work and the office two to three days each week. The person in this role will help manage funding agreements, reimbursement activity, compliance reviews, and partner support while working closely with internal teams and local centers. Success in this position requires strong organization, sound judgment, and the ability to handle multiple deadlines with accuracy.

Responsibilities:
• Coordinate the full grant application and contracting workflow with the contract administration team, partnering with internal departments and local centers to keep submissions complete and on schedule.
• Evaluate local center applications against yearly membership standards and provide responsive guidance throughout the application and contracting cycle.
• Contribute to annual risk reviews and help build monitoring plans that align oversight efforts with identified areas of concern.
• Perform contract compliance activities by examining insurance records, audit reports, reimbursement support, and selected documentation to confirm adherence to funding requirements.
• Review and process a portfolio of reimbursement requests, verifying cost allowability, documentation accuracy, and compliance with contract terms while resolving questions from local centers.
• Train new staff members responsible for reimbursement preparation on required procedures, documentation standards, and submission expectations.
• Assess and process budget revision requests to ensure proposed changes meet grant rules and contractual obligations.
• Work alongside contract specialists to recover unallowable expenses and clearly communicate follow-up steps and requirements to local centers.
• Assist with updating policies, procedures, guidance materials, and grant management tools to improve departmental operations and strengthen resources for partner organizations.• Bachelor’s degree from an accredited college or university; additional approved formal education may be considered in lieu of required experience when applicable.
• At least two years of experience in grant administration, contract administration, finance, or a closely related area.
• Working knowledge of contract administration principles, reimbursement review, and compliance documentation.
• Ability to manage multiple deadlines while maintaining a high level of accuracy and attention to detail.
• Strong communication and customer support skills, with the ability to work effectively with internal teams and external partners.
• Experience reviewing financial, audit, or supporting documentation to ensure adherence to contractual or grant requirements.
• Proficiency in contract management practices, including budget amendments, cost review, and issue resolution.
• Adaptability, sound time-management skills, and a careful approach in a fast-moving environment.