Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Property Administrator to support daily property operations in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing resident service, administrative coordination, and property management support across residential and commercial environments. The person in this role will help keep communication, maintenance tracking, inspections, and financial follow-up organized and moving efficiently. You will work closely with onsite teams, vendors, and supervisors to maintain high service standards and smooth property operations.

Responsibilities:
• Serve as a primary point of contact for tenants and residents by responding to questions, delivering updates, and helping maintain positive day-to-day relationships.
• Coordinate and document property inspections, including exterior reviews, scheduled interior walkthroughs, and move-out assessments.
• Create, log, and monitor maintenance requests to ensure work orders are accurately entered and followed through to completion.
• Prepare and finalize security deposit reconciliations with careful attention to supporting details and timelines.
• Meet with vendors and internal maintenance personnel to support repair planning, service completion, and property upkeep.
• Partner with onsite managers when applicable to align on property needs, resident concerns, and operational priorities.
• Maintain organized administrative records, spreadsheets, and related property documentation to support office efficiency.
• Provide additional operational and administrative support as directed by the Property Supervisor.• Prior experience in property management, property administration, or a related real estate support role.
• Working knowledge of residential property management, with exposure to commercial property operations considered valuable.
• Ability to manage work orders, inspections, and resident communications in a timely and organized manner.
• Experience using Microsoft Excel for tracking, reporting, and general administrative tasks.
• Familiarity with financial follow-up activities such as reconciliations, deposits, or basic accounting support.
• Strong communication skills with the ability to interact professionally with residents, vendors, managers, and maintenance teams.
• High level of organization, attention to detail, and ability to handle multiple priorities in a fast-paced environment.