Police Records Clerk

Clerical Work In Police Reports

An employee in this job class is responsible for performing clerical work of moderate difficulty in the maintenance of police reports. Work is performed under the direct supervision of a unit supervisor. Work involves the use of a desktop computer, video display terminal or comparable office equipment in maintaining police files and retrieving and dispensing police information. Work is reviewed while in process, and upon completion, by a supervisor for accuracy and conformance with instructions and established procedures.

Duty Hours: 7:20 AM to 5:20 PM, Monday through Friday, possibly rotating holidays, with flexibility to meet Department needs. (Shifts are 10 hours per day, 4 work days per week.)

INCENTIVES: The St. Louis County Police Department offers tuition reimbursement and education incentives for clerks who possess a degree of higher education from an accredited institution. They shall receive the following addition to their base rate of pay:

Associate's degree: $1,200/year

Bachelor's degree: $2,400/year

Master's degree: $4,800/year

Doctorate degree: $7,200/year

Education incentive pay is subject to confirmation by Human Resources and will include proof of an official transcript awarding or conferring the degree.

Per the Department's Collective Bargaining Agreement, newly hired employees who do not possess corresponding experience will start at the base starting pay listed in this posting.

Examples Of Duties

• Maintains police information files; sets up, sorts, files and retrieves documents as needed.
• Processes all inquiries for contract and County police officers.
• Enters towed vehicles, missing persons, stolen property, wanted persons and other information on teletype for all contract and County police officers.
• Reviews arrest records and police reports to determine if they are open or closed records, according to the state statute guidelines.
• Answers telephones; assists public in filling out forms; gives general information on how to obtain a background check, record checks, police reports and other related material.
• Enters and interrupts police information into computer system, video display terminal or comparable office equipment (REJIS, CARE, CAD, Tyler Cashiering, SLYS, CCW).
• Receives fees for services; balances register using calculator and counts currency.
• Microfilms, retrieves microfilmed information and views microfilm as required; preps microfilm.
• Assists general public at counter.
• Opens, sorts and routes incoming mail and faxes from all government agencies.
• Retrieves information from reports and the court file in order to update dispositions into REJIS and send to Mules.
• Maintains and distributes all DWI reports to the proper authorities.
• Prints police reports and runs Triple I record checks for warrant applications.
• Completes all expungement petitions and judgements received from the court.
• Processes all subpoena request in compliance with all state laws.
• Updates sex offender's information when sex offender unit is not available.
• Issues CCW licenses and security licenses.
• Fingerprints public for employment.
• Processes fingerprint-based background checks via IdentoGO.
• Performs related work as required.

Minimum Qualifications

Knowledge, Skills, and Abilities:

Graduation from high school or GED.

Knowledge of Department policies, state law and federal law relating to the release and updating of criminal arrest records, police reports and concealed carry permits.

Knowledge of various policies and procedures involving the operation and maintenance of a police record system.

Knowledge of warrant procedures and statutes governing release of confidential information.

Knowledge of business English, spelling and arithmetic.

Knowledge of modern office methods and procedures.

Skill in performing a variety of tasks at the same time and paying attention to detail.

Skill in operating a video display terminal, microfilm equipment and similar office equipment.

Skill in counting and balancing currency.

Ability to follow oral and written instructions.

Ability to dispense information quickly and efficiently.

Ability to establish and maintain effective working relationships with co-workers and the general public.

Ability to communicate tactfully and courteously with the public.

Ability to type 35 words per minute with no more than five errors.

Training and Experience: Graduation from high school supplemented by course work in typing and two (2) years of general clerical experience or any equivalent combination of training and experience.

Additional Information

CITIZENSHIP: Citizen of the United States or valid work permit, and apply for citizenship when eligible. AGE LIMITS: Eighteen (18) years of age at the time of appointment. EDUCATION: Educational requirements and skills will be determined by the position classification. PRE-EMPLOYMENT DRUG GUIDELINES: Any illegal adult use or possession of a controlled substance, including marijuana, within one year prior to employment. The word "drug" refers to any type of controlled substance for which you do not have a prescription; to include marijuana in all forms (edibles, gummies, or any other product containing THC). TATTOO POLICY: Department employees shall not display tattoos that are visible on the face, neck, or head. Tattoos which may be visible in a short sleeve uniform will be considered by the Chief of Police on a case-by-case basis. Imagery which may be deemed inappropriate or offensive in nature shall be considered grounds for disqualification. Applicants will be required to provide a photograph and explanation to provide context of any visible tattoos. ARREST: Must be free from conviction of a felony or a Class "A" misdemeanor. MILITARY: Must not have a "Dishonorable" discharge or "Bad Conduct" discharge if having served in the military. All "Other Than Honorable" discharges will be reviewed on an individual basis.

COMPETITIVE SELECTION PROCESS: Under the regulations of the Police Department, all appointments to the St. Louis County Police Department are made on the basis of a continuously open, competitive hiring process conducted under the supervision of the Personnel Services Unit. Each applicant must successfully complete each stage of the selection process before becoming eligible to proceed to the next step.

AN EQUAL OPPORTUNITY EMPLOYER: The Board of Police Commissioners resolved that subject to all applicable State and Federal statutory or judicial exemptions, all qualified applicants for employment and/or advancement, whether commissioned or civilian, shall be given equal opportunity for consideration, selection, appointment and retention, regardless of race, color, religion, sex, national origin, age, disability, or political affiliation.