Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a retail organization in Petaluma, California through a Long-term Contract assignment. This role is ideal for someone who is organized, comfortable working in a hybrid environment, and confident handling high-volume transactional accounting work with sound judgment. The position will focus primarily on accounts payable operations, expense tracking, and related accounts receivable follow-up while helping keep financial records accurate and current.

Responsibilities:
• Oversee the shared accounts payable inbox, review incoming items, and route or organize documentation so requests are addressed efficiently.
• Enter, code, and monitor vendor invoices and expense transactions in the appropriate systems, ensuring records are complete and accurate.
• Reconcile transaction activity on a regular basis, confirm charges are properly matched, and flag discrepancies for follow-up.
• Support day-to-day accounts payable workflows by verifying that invoice data is captured correctly and processed in a timely manner.
• Assist with check run preparation and payment tracking, while coordinating items that require additional review or approval.
• Follow up on outstanding accounts receivable matters as needed, including communication related to open balances or missing information.
• Maintain accurate transactional data in NetSuite and related platforms, including selected uploads for smaller recurring accounting items.
• Help monitor expense activity and provide accounting support that contributes to accurate financial reporting and organized records.

• At least 2 years of experience in accounts payable or closely related accounting support work.

• Practical experience coding invoices, processing payables, and handling detailed transaction entry with accuracy.

• Background supporting check runs, expense monitoring, and invoice review in a fast-paced environment.

• Ability to work independently, make sound decisions on routine coding matters, and identify issues that need escalation.

• Strong organizational skills and attention to detail when managing shared inboxes, approvals, and transaction records.

• Comfortable working in a flexible hybrid setting with periodic on-site presence in Petaluma, California.