Branch Staff Accountant

Job Description

Job Description

Job Title: Branch Staff Accountant

Reports to: Branch Accounting Manager

FLSA Status: Non-Exempt

Position Purpose: The Branch Staff Accountant supports accurate and timely month-end close for assigned branches by preparing recurring journal entries, completing account reconciliations and rollforwards, and maintaining standardized workpapers in accordance with GAAP and company policies. This role works closely with the Branch Accounting Manager and corporate accounting team to ensure branch financial results are properly recorded, documented, and supported, with a strong emphasis on consistency, attention to detail, and continuous improvement of branch-level processes and controls.

Duties and Responsibilities

Core Branch Accounting & Month-End Close

• Prepare recurring monthly journal entries for assigned branches, including accruals, reclassifications, payroll and benefits entries, intercompany entries, and branch manager-specific adjustments.
• Assist the Branch Accounting Manager in reviewing general ledger activity to ensure proper coding, GAAP classification, and adherence to internal accounting policies.
• Complete assigned balance sheet and income statement account reconciliations and rollforwards on a monthly basis, ensuring timely resolution of reconciling items.
• Maintain, update, and improve standardized workpapers to support month-end close, including schedules for accrued expenses, prepaids, intercompany, and other key branch accounts.
• Assist with recording bank transactions for assigned branches and ensure proper classification and timeliness.
• Support the preparation of branch-level financial reporting packages and internal management reports, including variance explanations as requested.

Cross-Training and Corporate Support

• Cross-train with corporate accounting staff on key processes such as sales and use tax filings, intercompany transactions, and allocation entries to provide backup and coverage as needed.
• Assist with gathering branch-level data to support corporate allocations, including payroll, benefits, and shared services costs.
• Help reconcile and resolve intercompany balances between branches and corporate entities, ensuring timely cleanup of open items.

GAAP Compliance, Controls, and Support

• Adhere to ASC 606 and internal revenue recognition policies as they apply to branch-level transactions, including order/ship and project-based jobs.
• Follow established internal control procedures, including documentation, approval workflows, and segregation of duties for branch accounting activities.
• Assist the Branch Accounting Manager and corporate team with audit requests and support schedules related to branch accounts and processes.

Process Improvement and Teamwork

• Maintain accurate, organized electronic workpapers and documentation to support an efficient month-end close and review process.
• Identify opportunities to streamline branch accounting tasks, improve spreadsheet and workpaper design, and enhance the quality and consistency of reconciliations.
• Participate as a collaborative team member, communicating proactively with branch managers, the Branch Accounting Manager, and corporate accounting regarding issues, timing, and deadlines.
• Assist with special projects or other accounting tasks as assigned, including support for acquisitions and new branch integrations as needed.

Position Requirements

Education & Credentials

• Bachelor’s degree in Accounting, Finance, or related field preferred; an associate degree with relevant experience will be considered.
• CPA track is not required for this role, but interest in continued professional development is encouraged.

Experience

• 1–3 years of accounting experience, preferably in a multi-branch, distribution, construction, or project-based environment.
• Experience with an ERP system and basic financial reporting tools preferred.

Skills & Abilities

• Solid understanding of general accounting principles, journal entries, and account reconciliations.
• Proficient Excel skills, including lookups, pivot tables, and comfort working with large datasets and templates.
• Strong attention to detail, organization, and follow-through; able to meet recurring monthly deadlines.
• Ability to work effectively with both branch operations teams and corporate accounting in a fast-paced, growth-oriented environment.
• Clear written and verbal communication skills, with a service-minded approach toward internal customers.
• Demonstrated reliability, integrity, and willingness to learn and accept feedback.

Personal Attributes

• Self-motivated with the ability to work independently on assigned tasks while seeking guidance as needed.
• Adaptable and flexible as processes, systems, and company structure evolve.
• Team-oriented, willing to cross-train and provide backup support to other accounting team members.

Physical Demands

• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Use of Hands/Fingers: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Occasionally
• Lifting/Carrying 10 lbs. or less: Occasionally
• Lifting/Carrying 11–20 lbs.: Rarely
• Reaching Outward: Frequently
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.