Office Administrator

This is a full-time, in-office position. Remote and hybrid work arrangements are not available. For over 36 years , Enviro Safetech has helped businesses create safer workplaces through environmental health & safety consulting, OSHA compliance, industrial hygiene, confined space rescue, and workplace safety training. We're looking for an organized, dependable, and customer-focused Office Administrator / Administrative Assistant to become an essential part of our growing team. If you enjoy helping people, staying organized, solving problems, and being the person who keeps everything running smoothly, we'd love to hear from you. Responsibilities Answer incoming phone calls and assist clients with general questions Schedule safety training classes, medical evaluations, respirator fit testing, consulting services, and field projects Coordinate schedules between clients and instructors Build and maintain positive relationships with clients through professional communication Process training records, certificates, and compliance documentation Prepare proposals, invoices, and other administrative documents Maintain organized electronic and physical filing systems Monitor office email and respond to customer inquiries Assist with purchasing office and training supplies Support management with special projects and general office operations Perform additional administrative duties as needed to support the team Qualifications We're looking for someone who is: Highly organized with excellent attention to detail Friendly, professional, and customer-service oriented Comfortable multitasking in a fast-paced environment Proficient with Microsoft Office (Word, Excel, Outlook) Comfortable learning new software and systems Self-motivated, dependable, and proactive Able to work independently while also collaborating with a small team Preferred Qualifications Previous administrative or office management experience Experience scheduling appointments or coordinating projects Familiarity with QuickBooks, CRM software, or scheduling software Experience working in construction, environmental, consulting, or safety-related industries is a plus, but not required Requirements High school diploma or equivalent Valid driver's license and reliable transportation Ability to occasionally lift up to 25 pounds Ability to pass a background check Must be legally authorized to work in the United States At Enviro Safetech, you'll become part of a close-knit team where your work makes a real impact every day. We're proud to have served businesses throughout California and beyond for more than three decades, building long-term relationships through professionalism, reliability, and exceptional customer service. This is a great opportunity for someone looking to build a long-term career with a stable and growing company where no two days are exactly the same. Competitive pay (based on experience) Paid holidays Paid vacation and sick leave Health benefits (if applicable) Opportunities for professional growth Supportive, team-oriented work environment #J-18808-Ljbffr