Office Administrator

Job Description

Job Description

We have a direct-hire opportunity with our client, QualiTau, Inc., who is seeking a reliable, detail-oriented Office Administrator to oversee the day-to-day operations of two office buildings.

This role plays an important part in ensuring the offices remain organized, well-stocked, and running efficiently. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities while providing excellent administrative and operational support.

Responsibilities

• Manage daily office operations across two locations
• Coordinate with cleaning services to maintain a clean and professional environment
• Order and track office supplies; maintain inventory levels
• Manage ordering of drinks, snacks, and food supplies
• Coordinate weekly team lunches (Friday meals)
• Communicate with vendors (cleaning, maintenance, facilities, IT)
• Ensure office spaces are organized, stocked, and fully functional
• Address equipment issues and coordinate repairs/maintenance
• Handle incoming calls, emails, and mail
• Schedule meetings, book conference rooms, and arrange travel
• Plan and coordinate company events and team activities
• Support Finance with filing and accounts payable (AP) invoices

Qualifications

• 2+ years of administrative or office management experience preferred
• Strong organizational and multitasking skills
• Excellent communication skills (written and verbal)
• Ability to work independently and prioritize tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience working with vendors and office operations is a plus
• High School Diploma or College Degree