Legal Administrative Assistant

Job Description

Job Description

Join Our Team

We're a busy, well-respected criminal defense firm in Edina, Minnesota, looking for a friendly, organized, and dependable Legal Administrative Assistant to become an important part of our team.

Criminal defense is fast-paced, and every day is different. Our clients are often navigating some of the most stressful situations of their lives, so we're looking for someone who is compassionate, professional, and enjoys helping people while keeping our office running smoothly. If you're someone who takes pride in staying organized, communicating well, and keeping things on track, we'd love to meet you.

What You'll Do

This position is the first point of contact for many of our clients and plays a key role in keeping our attorneys organized and our cases moving forward.

Responsibilities:

• Answering and directing incoming phone calls with professionalism and empathy.

• Scheduling client meetings, consultations, and attorney calendars.

• Tracking important deadlines, court dates, and appointments to ensure nothing falls through the cracks.
• Preparing, proofreading, and formatting legal documents and correspondence.
• Greeting clients and visitors and providing exceptional customer service.
• Maintaining both electronic and physical client files.
• Assisting with court filings and document management.
• Processing incoming and outgoing mail and email correspondence.
• Providing administrative support to attorneys and other team members as needed.
• Maintaining strict confidentiality of client and firm information.

What We're Looking For

The ideal candidate is someone who enjoys being organized, communicates well with people, and can confidently manage multiple tasks in an office setting.

Qualifications:

• High School Diploma or equivalent required.

• 1–2 years of administrative experience in a law firm or comparable professional office environment preferred.

• Strong organizational skills and exceptional attention to detail.

• Excellent verbal and written communication skills.

• Ability to prioritize competing responsibilities, manage deadlines, and stay organized in a fast-paced environment.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.

• A positive attitude, strong work ethic, and a willingness to learn.

• Ability to work collaboratively as part of a team while also managing responsibilities independently.

• Willingness to be flexible and adaptable to change.

• Professionalism, discretion, and the ability to maintain sensitive information.