Legal Administrative Assistant

Job Description

Job Description

We’re looking for a professional, proactive, highly organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as answering phone calls, managing our office filing system, making travel arrangements, and overseeing day-to-day operations. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Compensation:

$25 - $28 hourly

Responsibilities:

• Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
• Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
• Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
• Serve as the main contact for high-level executive

• Coordinate client communication, including intake calls, follow‑ups, and appointment reminders, and maintain a warm, organized client experience.
• Prepare and organize case files—both digital and physical—ensuring documents are complete, properly labeled, and easily accessible.
• Handle confidential information with compassion, discretion, professionalism, and strict adherence to privacy and ethical standards.
• Support estate‑planning processes by preparing client packets, organizing asset information, and coordinating signing appointments.

Qualifications:

• Must have graduated high school or received an equivalent certificate of completion
• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• Must be comfortable using Microsoft Office
• Experience handling confidential information and adhering to strict deadlines
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

About Company

Horizon Legal Solutions PLLC is a woman-owned law firm that empowers professional women to protect their families and their success with clear, strategic estate planning and family law representation.