Staff Accountant

Job Details Location: Henderson, NV 89074 Position Type: Full Time Education Level: Not Specified Salary Range: $27.00 - $30.00 Hourly Travel Percentage: None Job Shift: Second Shift: 7:00am to 3:30pm Job Category: Accounting Staff Accountant Overview Our accounting team values a quiet, focused environment where employees can work independently and do their best thinking. Collaboration is encouraged and support is readily available when needed. We believe in continuous learning and professional development, valuing self‑starters who take initiative, stay organized, and follow established processes and standards. Accountability, accuracy, and consistency are key to our success. We work hard during month‑end and year‑end close and enjoy team lunches, outings, and celebrations to recognize contributions and build strong relationships outside of the daily numbers. A healthy work‑life balance is maintained by working efficiently so everyone can unplug after work. Hours Monday‑Thursday: 7:00am – 3:30pmFriday: 6:00am – 1:00pm What You’ll Be Doing Responsible for managing full‑cycle accounting functions, including accounts receivable, accounts payable, collections, sales commissions, sales tax and compliance, credit cards, and inventory reconciliations. Supports month and year‑end close by preparing journal entries, reconciling general ledger accounts, recording accruals, and assisting with financial statement preparation. Accounts Receivable Process high-volume customer invoices for emergency services, preventative maintenance, batteries, parts, equipment orders, and other billable transactions. Set up and maintain customer billing portals to ensure accurate and timely electronic invoicing. Monitor accounts receivable aging and manage collections by following up on past‑due accounts, communicating with customers, negotiating payment arrangements, and maintaining detailed collection records. Process contract cancellations and ensure accurate updates within the accounting system. Apply and process customer credit card payments, ensuring timely and accurate posting to customer accounts. Process and post RMA credit invoices while maintaining accurate customer account balances. Accounts Payable Receive and process accounts payable through internal tracking systems. Approve and enter freight bills. Enter bills for equipment for evaluation inventory account. Sales Tax Provide exemption & resale certificate verification by state. File and organize certificates; upload to Tax/Accounting database (Avalara) as required. Reconcile sales tax. Prepare quarterly tax filings. Review invoices for appropriate state sales tax; contact customers for exemption certificates if applicable. Inventory Perform inventory reconciliations for multiple warehouse locations, investigate discrepancies, and coordinate adjustments with accounting manager at month end. Month End Complete month and year‑end closing procedures, including journal entries, account reconciliations, accruals, and financial statement preparation. Support internal and external audits by preparing requested documentation and schedules. Additional Responsibilities Calculate sales commissions, mileage, and auto reimbursements. Review expense reporting and approvals for accuracy. Reconcile corporate credit card import. Provide excellent customer service to both external and internal customers. Write, proof, and test standard operating procedures (SOP). Maintain a strong willingness to embrace the highest level of quality to achieve zero defects. Efficiently solve problems, effectively multi‑task, and resolve conflicts for and with customers. Other duties assigned by the Accounting Manager. Qualifications Bachelor’s degree or equivalent from a four‑year college; or equivalent combination of education and experience may be considered. Four (4) or more years of experience working in an accounting environment. Ability to communicate effectively with customers and employees across multiple channels, including phone, email, and digital platforms. Strong interpersonal, organizational, and written communication skills are essential. Proven experience with Microsoft Office Suite (Teams, Excel, Outlook, etc.). Knowledge of MieTrak or similar accounting software, and CRM software preferred. Familiarity with B2B service environments—such as equipment maintenance, critical power systems, technology services or related industries is a plus. Physical Demands This role is primarily sedentary and involves extended periods of sitting, typing, and using hands for computer and office tasks, along with frequent communication (speaking and hearing). Occasional standing, walking, and lifting or moving items up to 25 pounds may be required. The physical requirements described here represent those needed to perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. The noise level in the work environment is usually quiet. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this position. It is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. #J-18808-Ljbffr Nationwide Power Solutions Inc