Payroll at Ultimate Staffing San Mateo, California

Payroll Clerk

Ultimate Staffing is hiring a Payroll Clerk on a temp to hire basis. All employees work a 100% onsite Monday to Friday 7:30am to 4:30pm (there is a bit of flexibility with the schedule). Miter, Sage 300 or Acroco software knowledge is a big plus. We are looking to have someone in the seat asap. MS Office very important.

Payroll Assistant Job Duties

• Main point of contact for time keeping system
• Assist sites with coding/data entry into time keeping system as needed
• Maintains payroll information by collecting, calculating, verifying and entering data in accordance with leaves, labor laws, and union bargaining agreement
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Collecting and verifying timekeeping information for all employees

HRIS

• Maximizes functionality of HRIS system to positively affect organizations internal work environment by creating time for HR staff to allocate toward more impactful employee programs or issues.
• Subject matter expert in the Reporting, Miter, Sage Timberline and Acroco.
• Assist in maintaining and updating all systems to ensure current polices, state and federal laws are being applied and followed correctly (taxes, fringes, benefit rates, etc.).

General Administration

• Provides administrative support to the Human Resources and Accounting Department as needed (correspondence generation, record keeping, file maintenance, HRIS entry and report writing).
• Responsible for updating materials within all sites for payroll and union matters.

Knowledge, Education, and Experience

• 2+ years' experience in payroll, A.S. or B.S. degree in Accounting a strong plus
• Familiarity with general accounting principles
• Experience in data collection, entry and reporting with great attention to detail and confidentiality
• Member of local APA Chapter for continued education and support, strong plus
• Strong knowledge of federal and state regulations
• Strong PC skills including proficiency in Excel with working knowledge of relevant software (e.g. UltiPro, Sage, Miter) as a plus
• Ability to deal sensitively with confidential material
• Customer service experience preferred
• Exquisite math and numerical skills
• Outstanding organizational and time management skills
• Excellent communication abilities with aptitude in problem-solving
• Spanish language skills are highly valued and considered a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.