Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to join a nonprofit organization and provide day-to-day office support for leadership and program operations. This Long-term Contract position offers the opportunity to learn the organization’s services while helping create stronger administrative structure in a growing environment. The role will work closely with key staff, manage front-office tasks, and keep communication, records, and scheduling organized across daily activities.

Responsibilities:
• Provide administrative support to organizational leadership and the Human Services Manager, helping keep daily operations on track.
• Welcome visitors, answer inbound calls, and direct inquiries in a courteous and helpful manner.
• Maintain accurate records, enter data into office systems, and prepare routine documents, reports, and correspondence.
• Coordinate calendars, meetings, and general office scheduling to support an efficient work environment.
• Assist with clerical tasks such as filing, document organization, mail handling, and supply tracking.
• Use Microsoft Word and Excel to create, update, and manage spreadsheets, forms, and other administrative materials.
• Support cross-functional needs as assigned while learning internal processes and adapting to the organization’s workflow.
• Handle sensitive information with discretion and demonstrate reliability in a mission-driven office setting.• At least 1 year of experience in a clerical, administrative, or office support role.
• Strong verbal and written communication skills with a detail-oriented approach to internal and external interactions.
• Ability to learn new processes, accept training, and adapt to a growing organization.
• High level of trustworthiness and discretion when working with confidential information.
• Proficiency with Microsoft Word and Microsoft Excel.
• Experience with data entry, phone support, and general receptionist or front-desk responsibilities.
• Paychex experience is preferred but not required.